Company: | Eugene Burger Management Corporation |
Author: | |
Date: | 02/09/2011 |
Group: | EIV Use Policy Manual |
Category: | 06 EIV Certification and Recertification |
Title: | 06 EIV Certification and Recertification |
Certification in EIV
EIV Coordinator: To apply for EIV Coordinator access authorization rights, the Coordinator Access Authorization Form must be completed which is submitted to HUD's Multifamily Helpdesk by emailing or faxing the form.EIV User: To apply for EIV User access authorization rights, the User Access Authorization form must be completed and submitted to the EIV Coordinator who will approve the form and grant the EIV access rights.Recertification in EIV
EIV Coordinators must recertify annually for continued access to EIV. Coordinators are to complete and submit on-line CAAF requests for re-certification to HUD’s Multifamily Helpdesk for approval, through EIV.EIV Users must recertify every six (6) months. The UAAF must be completed and submitted on-line.
Coordinators must re-certify the EIV Users through the User Certification feature in the EIV system no later than the 30-day grace period of each calendar quarter. Following is the schedule for User certifications in EIV:
- Quarter 1: Jan. 1 – Mar 31 (30 day grace period 04/01 thru 04/30)Quarter 2: Apr. 1 - Jun. 30 (30-day grace period 07/01 thru 07/30)Quarter 3: Jul. 1 - Sept. 30 (30-day grace period 10/01 thru 10/30)
- Quarter 4: Oct. 1 - Dec. 31 (30-day grace period 01/01 thru 01/30)
EIV Security Awareness Training Questionnaire for Multifamily Housing User Programs; HUD developed two (2) security questionnaires, one for the ”Coordinators” and one for the ”Users”. INITIAL ACCESS: The appropriate questionnaire will be completed by all new EIV user applicants (Coordinators and Users) applying for initial access. ANNUAL RECERTIFICATION OF ACCESS: Users (Coordinators and Users) will have annual security awareness training to refresh and update their initial security awareness training. NOTE: This “Security Awareness Questionnaire” link is attached to the end of the document. Whether approved for new or re-certification of existing access, EIV Coordinators and Users must maintain the appropriate questionnaire on file and make it available for review, upon request, during a Management and Occupancy Review (MOR) or audit. If not presented upon request, the EIV Coordinator’s and/or User’s access will be terminated until such time as the appropriate completed and signed questionnaire can be presented to the reviewer.The following should be in the EIV User File at the property:
Copy of the User Access Authorization Form (UAAF) |
Copy of the EIV User Security Awareness Training Questionnaire |
Copy of the Owner’s approval letter for Coordinator |
Copy of the Coordinator Access Authorization Form (CAAF) |
Copy of the EIV Coordinator Security Awareness Training Questionnaire |
The following should be in the EIV Coordinator File at their office:
Copy of the User Access Authorization Form (UAAF) |
Copy of the EIV User Security Awareness Training Questionnaire |
Copy of the Owner’s approval letter for Coordinator |
Copy of the Coordinator Access Authorization Form (CAAF) |
Copy of the EIV Coordinator Security Awareness Training Questionnaire |
History______________________________________________________________
Gabrielle Harris composed this Policy/Procedure on 02/09/2011 03:11:28 PM.©EBMC.