Add and remove group members in Outlook (2024)

Add members to your group

1. Open Outlook for Windows.

2. Under Groups in the left folder pane, select your group.

   

3. On the Groups ribbon, select Add Members.

4. In the Add Members box, search for people within your organization either by their full name or email address, and then select the names to add.

5. Click OK.

Note:You can't edit group membership using the Address Book. If you try to add or remove members using the Address Bookyou may see an error.

Add guests to a group

When you add guests, also known as external users, to a group, you're granting them access to all information within the group. This includes emails, calendar, project notes, project files, and project plans. Guests don't see a Groups node in their navigation pane in Outlook but do receive group emails and links to files through their inbox.

The groups header indicates when guest users are included in the group, as shown in this example.

When you invite a guest to join a group, they will be notified by email that they've been added. They'll begin to receive group conversations and calendar events in their inbox. But guest members do have limitations as to what they can see and do in a group. For example, guests can't:

• Be group owners

• View the global address list

• View all information on group member contact cards

• View membership of the group

  See Also

  Net (command)/Localgroup - WikiversityDistribution groups - Microsoft SupportFind Memberships with Get-ADPrincipalGroupMembership CmdletExcluding Users from a Dynamic Group

The group owner can revoke guest access at any time.

To add guests to a group

1. Open Outlook for Windows.

2. Under Groups in the left folder pane, select your group.

   

3. On the Groups ribbon, select Add Members.

4. In the Add Members box, enter the email address of the guest and press Enter.

5. Select OK.

Remove a member from a group

Only group owners can remove members.

1. Under Groups in the left folder pane, select your group.

   

2. On the ribbon, select Edit Group.

3. In the Edit Group box, point to the name of the member you want to remove, and click the X.

   

Add members to your group

1. Open Outlook for Mac

2. Open group card of the group to which you’ll add members.

3. Choose Members.

   

4. Type one or more names or email addresses, or select members from the list. You can add guests who are people outside your school or your organization to the group.

5. Choose Add Members.

Remove a member from a group

1. Open Outlook for Mac

2. Open group card of the group from which you’ll remove members. Only group owners can remove members.

3. Choose Members.

4. Click X next to the name of the person you want to remove from the group.

5. Choose Remove.

Add members to your group

1. Open the Outlook Mobile app.

2. Select Groups from the folder pane.

   

3. Tap the name of the group to which you'll add members.

   

4. Tap the group name to go to the Group Details page.

   

5. Below the list of members, tap the View All link.

   

6. On the Members page, tap Add.

7. Type one or more names or email addresses, or select members from the list. Members from outside your school or organization will have "Guest" beneath their names.

8. Tap . You'll see the updated member list.

Remove a member from a group

Only group owners can remove members.

1. Open the Outlook Mobile app.

2. Select Groups from the folder pane.

   

3. Tap the name of the group to which you'll remove members.

   

4. Tap the group name to go to the Group Details page.

   

5. On the Group Details page, tap . . . next to the name of the person you want to remove from the group.

6. Tap Remove From Group.