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Maryland
Central Registration Number/Income Tax Withholding Registration
Step-by-Step guide to Withholding Account Registration with Comptroller of Maryland
Updated over a week ago
Table of contents
Central Registration Number/Withholding Account Registration:
To start the CRN/Withholding Tax Registration, please visit the Maryland - Tax Connect website and follow these instructions:
Visit the MD Tax Connect Portal and under “Quick Links”, click “Register a Business in Maryland - Combined Business Application”. This will show a pop-up message, click “Next”.
On the next page, scroll down to the bottom of the page and after reading the terms and conditions, select the box that says “ I agree to the above Terms & Conditions”. Then click “Next”.
Please enter your information. Title: Owner. Click “Next”
CREATE ACCOUNT
Create a username using Alphabets+Numbers (Should be between 8 - 64 characters). Try using your first name + last name (without space) followed by 1. Click “Validate” to see if the Username is available.
Once validated, you'll see a "Login Credentials Section". Enter a password (Make sure your password is no longer than 15 characters)
Under "Select Security Questions", select the security questions and answers. Make sure to save this information in case of password loss.
Click "Next"
SECTION A - DEMOGRAPHIC INFORMATION AND ACCOUNT REGISTRATION
Demographic Information
Enter ID Type: FEIN
ID Value: Enter your Business FEIN
Entity Type: Business
Are you a Maryland Resident?: Select “Yes”
Ownership Type: LLC - Corporation
Business legal, employer, corporation or owner name: Enter your complete LLC Name. (For example, if the Business name is XYZ LLC, Please enter XYZ LLC, not just XYZ)
Trade name (if different from Legal first name and Legal last name): Leave Blank
Is your Mailing Address and Physical Location the same?: Select the correct option
Enter your Mailing Address first and then Physical address (if different)
Reason for Applying
Select “New Business”
At the bottom of this section, the website will ask you “Would you like to add a Previous Owner?” Select “No”
Account Registration
Select Employer Withholding Tax:
Maryland/CR Number if registered: Leave Blank
Date first wages paid in Maryland subject to withholding (MMDDYYYY): Enter your first Estimated Payroll Date
Gross wages paid in the first quarter of operation: Enter the payroll amount
Number of Employees: 1
Have you paid or do you anticipate paying wages to individuals, including corporate officers, for services performed in Maryland?: Select “Yes”
If yes, Date Wages First Paid (MMDDYYYY): Same date as first payroll date
Leave all other tax types blank. Next to “Tobacco Tax”, you'll see a field that says
“Enter your NAICS Code that best describes the profit or nonprofit business activity that generates revenue.: Enter your NAICS code. (If you’re not sure what it is, please google your service industry with the word NAICS and it will show you the code. (For example, if you search Marketing consulting services NAICS, it will show you the relevant NAICS code which is 541613)Leave the Cannabis section blank and then scroll down to the bottom of the page to click “Continue”
Related Parties
Click the Blue “Add” button and enter your information per the following instructions:
Enter your Last name, First Name, SSN, Title: Corporate Officer/Owner
Enter your Physical address (If you’re working from home, this will be your home address) and your Phone #. Click “Continue”
Now it will take you back to the main page. Review the information you entered and click “Save & Continue
NOTE: Sometimes the system asks you to enter 2 Related Parties. If that happens, and you're the only owner of the business, click “Add” and enter your own information again.
SECTION E - REQUEST COUPONS
Leave Blank. Click “Continue”
SECTION F - SIGNATORY AND POWER OF ATTORNEY INFORMATION
Enter your name | Title: Owner | Signature: Type in your name again.
Click “Continue”
SUMMARY INFORMATION
You will now see a preview of all the information you entered. Please review all important information to make sure it is correct, especially your FEIN and Business name. Save the Summary PDF file with the file name "WTH Reg Details (MD-Taxconnect)".
Click “Continue”
SIGNATURE
Select “Yes” on this page.
CONFIRMATION
Your application is now submitted. You will see an application confirmation number. Save this PDF with the title “WTH Application Confirmation (MD-Taxconnect)”.
DOCUMENT UPLOAD
Please upload both documents to your Collective documents by following these instructions:
Login to your Collective Dashboard
From the Lefthand side menu, click “Documents”. Then click the “Upload Documents” button on the top right.
Select the document type as “Employer Registration Documents” and upload the file.
You have now submitted the Withholding Registration application. The state usually takes 3 - 5 business days to process the application and assign the account ID. You should receive the account ID via mail in 7 - 10 business days.
If you don't receive it in 10 business days, please call the state at (410) 260-7980 to get the account ID on the call.
Next, complete the Unemployment Insurance tax registration by following the instructions outlined here.
Disclaimer: The information contained in this document is provided for informational purposes only and should not be construed as financial or tax advice. It is not intended to be a substitute for obtaining accounting or other financial advice from an appropriate financial adviser or for the purpose of avoiding U.S. Federal, state or local tax payments and penalties.
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