Why does it matter?
It is vital for you to communicate any company policy changes to employees, applicants, and candidates. Why? Well, because this can affect their working conditions, benefits, or responsibilities.
Thus, properly notifying everyone of those changes will ensure that they are aware and make the necessary changes.
When to send?
When it comes to when you should send the email to notify employees, candidates, or applicants, you must do it as soon as the policy change has been approved and implemented.
Plus, in order to ensure that everyone is aware of the new policy, we recommend you send reminders regularly.
What to include?
Now that you know what to send a company policy change notification email and when to send it, in this section, you'll learn what to have on your email.
The notification email should include the following information:
- Clearly state the policy change in the subject line.
- a succinct introduction outlining the rationale behind the policy change
- A thorough description of the new rule, including how it may affect candidates or staff
- Any modifications to employee remuneration or perks
- Any activity that must be taken by the applicant or employee
- When the new rule went into effect
- Contact details in case of queries or issues
Template Email
Subject: Company Policy Change Starting [Date]
Dear [Employee/Candidate/Applicant],
I am writing to inform you of a recent policy change that will affect [insert department/position]. This change is effective as of [insert date].
[Insert brief introduction that explains the reason for the policy change]
[Insert detailed explanation of the new policy, including its impact on employees or candidates]
[Insert any changes to employee benefits or compensation]
[Insert any action required on the part of the employee or candidate]
If you have any questions or concerns about the new policy, please do not hesitate to contact [insert contact information].
Thank you for your attention to this matter.
Sincerely,
[Your name] [Company Name]
