Corporate Services - Waystone (2024)

Waystone offers comprehensive incorporation services to help clients establish a company efficiently and in compliance with all relevant regulations. Our team handles the preparation and filing of all necessary documentation so that the business is legally and properly established. Our services include:

• Preparation and submission of incorporation documents
• Registration with relevant local authorities
• Structuring advice for optimal tax and operational efficiency
• Assistance with obtaining necessary licenses and permits
• Guidance on statutory compliance requirements.

We provide director services and coordinate the appointment of Independent Directors, ensuring that the board is composed of qualified and experienced professionals who can guide the company effectively. Our director services include:

• Coordination and appointment of independent directors
• Provision of resident directors as required by jurisdictional regulations
• Governance support and advisory services
• Organisation and attendance of board meetings
• Compliance with local statutory and regulatory requirements.

Our corporate secretarial services are delivered by a highly experienced team, ensuring that all routine and non-routine company matters are handled proficiently. Our services include:

• Acting as the main point of contact for directors’ queries
• Organising, attending and minuting board meetings and committee meetings
• Ensuring board-approved documents are executed and ratified
• Monitoring payment of annual fees and managing statutory filings
• Assistance with obtaining Certificates of Good Standing and ISIN Numbers
• Drafting resolutions for both routine and non-routine matters
• Managing changes in directors or service providers
• Applying for extensions to submit financial statements
• Handling amendments to constitutional documents and liquidations.

Waystone provides comprehensive registered office services in Luxembourg, Ireland and the Cayman Islands. Our services ensure that the business has a legitimate and recognised local presence, meeting all jurisdictional requirements. We offer a range of solutions designed to maintain a company’s records, manage correspondence and ensure compliance with local regulations. Our services include:

• Provision of a local mailing address and a mail forwarding service
• Preparation and submission of annual returns to the Registrars
• Maintenance of companies’ and partnerships’ records
• Invoicing clients and payment of fees to the local authority, the filing of documents with the Registrars and acting as a liaison between the entity and the Registrar
• Certification, notarisation and legal review of documents
• Obtaining tax exemption certificates
• Obtaining Certificates of Good Standing
• Preparation of Certificates of Incumbency.

Waystone manages the dissolution process for companies, ensuring that all legal and regulatory requirements are met and that the process is completed smoothly and efficiently. Our company dissolution services include:

• Planning and coordination of the dissolution process
• Preparation and filing of dissolution documents
• Settling outstanding liabilities and obligations
• Distribution of remaining assets to stakeholders
• Compliance with all legal and regulatory requirements.

Our team ensures that all performance fees are calculated accurately and transparently, in line with the company’s agreements and industry standards. We provide:

• Calculation of performance-based fees according to fund agreements
• Preparation of detailed reports for stakeholders
• Ensuring compliance with regulatory requirements.

We offer meticulous bookkeeping services, ensuring that all financial transactions are recorded accurately and promptly. This service is essential for maintaining transparent and reliable financial records. Our bookkeeping services include:

• Recording daily financial transactions
• Maintaining ledgers and journals
• Reconciling bank statements
• Managing accounts payable and receivable
• Preparing trial balances.

Waystone’s treasury and banking services include cash management, processing payments and maintaining relationships with financial institutions. We ensure that the company’s financial operations are smooth and efficient. Our treasury and banking services include:

• Cash flow forecasting and management
• Payment processing and management
• Bank account management and reconciliation
• Managing relationships with banks and financial institutions
• Investment of surplus funds.

Our corporate accounting services cover a wide range of financial activities, ensuring that the company’s financial records are accurate, compliant and up to date. These services include:

• Cash and position reconciliations, including cash management
• Payment of expenses
• Payments for investments
• Preparation of financial statements
• VAT services.

Effective cash management and accurate position reconciliations are essential for maintaining the financial integrity of the company. Waystone Administration Solutions provide comprehensive cash and position reconciliation services that ensure all transactions are accurately recorded and financial data remains reliable. Our services include:

• Daily Reconciliation: We perform daily reconciliations of cash and position records against bank statements and external records to identify and resolve discrepancies promptly.
• Cash Flow Management: Our team monitors and manages cash flow to ensure that the business maintains optimal liquidity, thereby helping to meet financial obligations while maximising the return on idle cash.
• Risk Mitigation: By reconciling cash and positions regularly, we help minimise the risk of financial errors and fraud, ensuring a business’s financial stability.
• Reporting: We provide detailed reconciliation reports that offer insights into the company’s cash positions and overall financial health, supporting informed decision-making.

Managing the timely and accurate payment of expenses is crucial for the smooth operation of any business. Waystone Administration Solutions handles all aspects of expense management, ensuring that payments are processed efficiently and in accordance with the company’s policies. Our services include:

• Expense Tracking: We track all expenses incurred by the business, ensuring that each is properly documented and approved before payment.
• Vendor Management: We liaise with the company’s vendors to ensure that payments are made on time, maintaining strong relationships and preventing service disruptions.
• Automated Payments: Our system supports automated payment processing, reducing the risk of errors and ensuring that all payments are made promptly.
• Compliance: We ensure that all payments comply with internal controls and regulatory requirements, safeguarding the business against potential compliance issues.

Accurate and timely execution of investment-related payments is critical to the success of a company’s investment strategy. We provide comprehensive support for managing these payments, ensuring that all transactions are conducted with precision and efficiency. Our services include:

• Investment Execution: We handle the execution of payments related to investments, coordinating with banks and financial institutions to ensure smooth transactions.
• Record Keeping: All investment payments are meticulously recorded in financial records, providing a clear audit trail and supporting accurate financial reporting.
• Compliance Monitoring: We ensure that all investment payments comply with regulatory requirements and internal investment policies, reducing the risk of non-compliance.
• Reporting: We provide detailed reports on all investment-related payments, offering transparency and insights into investment activities.

Preparing accurate and timely financial statements is essential for both internal decision-making and external reporting. Waystone offers comprehensive financial statement preparation services that ensure the business’ financial reporting is clear, accurate and compliant with industry standards. Our services include:

• Comprehensive Financial Statements: We prepare all necessary financial statements, including balance sheets, income statements, cash flow statements and statements of changes in equity.
• Regulatory Compliance: We ensure that all financial statements comply with relevant accounting standards and regulatory requirements, providing stakeholders with confidence in financial reporting.
• Audit Support: We provide full support during the audit process, preparing all necessary documentation and liaising with auditors to facilitate a smooth and efficient audit.
• Customised Reporting: Our financial statements are tailored to meet the specific needs of the business, providing valuable insights that support strategic decision-making.

Value-Added Tax (VAT) compliance is a critical aspect of a business’s financial operations and managing it effectively can be complex. We offer expert VAT services to ensure that the business meets all VAT obligations efficiently and accurately, including:

• VAT Registration: We assist with VAT registration, ensuring that the business is properly registered with the relevant tax authorities.
• VAT Return Preparation: Our team prepares and submits VAT returns on the company’s behalf, ensuring that all data is accurate and submitted on time to avoid penalties.
• VAT Compliance Monitoring: We monitor your VAT compliance continuously, ensuring that the business adheres to all local and international VAT regulations.
• VAT Advisory Services: We provide strategic advice on VAT planning, helping clients to optimise the VAT position and manage tax liabilities effectively.
• Audit Support: In the event of a VAT audit, we provide full support, preparing necessary documentation and liaising with tax authorities to ensure a smooth audit process.

We assist clients in meeting their tax obligations by preparing and submitting all necessary tax returns and ensuring compliance with all applicable tax laws. Our tax compliance services include:

• Preparation and filing of corporate tax returns
• VAT/GST compliance and filings
• Managing tax audits and inquiries
• Advising on tax planning and strategy
• Ensuring adherence to local and international tax regulations.

We provide Risk and Compliance Officers and MLRO to ensure that the company adheres to all regulatory requirements, including anti-money laundering regulations. Our RC/MLRO services include:

• Implementation and monitoring of AML policies and procedures
• Implementation and monitoring of EMIR policies and procedures
• Conducting regular risk assessments
• Reviewing and reporting suspicious activities
• Training staff on compliance and AML requirements
• Liaising with regulatory authorities and responding to inquiries.

The Internal Revenue Service (IRS), pursuant to the Bipartisan Budget Act of 2015 (BBA), requires those entities which have elected to be treated as partnerships, for U.S. tax purposes to appoint a US ‘Partnership Representative’ (PR). The PR’s role is to liaise with the IRS on all tax related matters.

Our U.S. team provides:

• Acting as the U.S. Partnership Representative: Ensuring compliance with IRS requirements.
• Securing Consent: Obtaining approval before issuing any responses to the IRS.
• Forwarding Correspondence: Receiving and promptly forwarding all IRS correspondence to the General Partner/Board.
• Meeting Attendance: Attending meetings with the IRS, General Partners/Boards and advisers.
• Documentation Execution: Executing and filing documentation with the IRS or courts on behalf of the partnership and investors/partners.
• Maintaining U.S. Presence: Ensuring a substantial presence in the U.S. as required by tax rules.
• Tracking Correspondence: Keeping comprehensive records of all interactions with the IRS.

Waystone provides comprehensive AML and KYC services to ensure that the company remains compliant with international regulations. Our AML/KYC checks include:

• Thorough review of investor details, including source of wealth and funds
• Regular monitoring and screening of investors against global watchlists
• Enhanced due diligence for high-risk investors, including politically exposed persons (PEPs)
• Ongoing compliance monitoring and reporting to relevant authorities.

We act as a paying agent, managing the distribution of dividends, interest payments and other financial transactions on behalf of our client’s company. Our services include:

• Distribution of dividends and interest payments
• Processing of payment transactions
• Maintenance of accurate payment records
• Communication with shareholders regarding payment details
• Compliance with relevant regulatory requirements.

We assist with the launch of Exchange-Traded Commodities (ETCs), providing support from initial setup through to ongoing administration. Our ETC launch services include:

• Structuring and setup of ETCs
• Coordination with regulatory authorities
• Preparation of offering documents and filings
• Ongoing compliance and administration support
• Marketing and distribution support.