AMicrosoft 365 group is different from a contact group (formerly called a distribution list). A contact group is a set of email addresses that you can use to send an email message or meeting invitation to everyone at once. To create a contact group, see Create a contact group.
Watch a short video about creating a group to be used as a company email address.
Open Outlook for Windows.
Select Home > New Group.
Don't see New Group in your ribbon? Your IT department might not have enabled Groups for your organization. Contact them for assistance.
Fill out the group information.
Group name: Create a name that captures the spirit of the group.
Once you enter a name, a suggested email address is provided. "Not available" means the group name is already in use and you should try a different name. Note that once you choose a group name, it cannot be changed.
Description: Optionally, enter a description that will help others understand the group's purpose. This description will be included in the welcome email when others join the group.
Classification: Choose a classification. Options available depend on what your organization has set up.
Privacy: By default, Groups are created as Private. This means only approved members in your organization can see what's inside the group. Anyone else in your organization who is not approved cannot see what's in the group.
Select Public to create a group where anyone within your organization can view its content and become a member.
Select Private to create a group where membership requires approval and only members can view group content.
Send all group conversations and events to members' inboxes Optionally, check this box to enable members to see all group conversations and events in their inbox without having to visit separate group workspaces. Members can change this setting for their own mailboxes.
Don't see Groups in your folder pane? Your IT department might not have enabled Groups for your organization. Contact them for assistance.
In the Groups header, tap +.
On the New Group page, type a name for the group > Next.
On the Settings page, enter the required information, including privacy level, (Public or Private), classification, and whether group members should follow group conversations and events in their personal inboxes.
Tap Create.
Type member email addresses or select members from the contact list to add to the group. You can add guests to the group.
Tap Add. You'll see a welcome mail in your newly created group inbox.
Create a PLC group in Outlook (Office 365 Education)
A Professional Learning Community (PLC) group is a type of Microsoft 365 Group that provides a shared space for educators to use for collaboration. PLCs are available in the Microsoft365 Education plans.
A PLC is very similar to other Microsoft 365 groups. It comes with a shared mailbox and calendar, shared document library, and OneNote Notebook. The notebook is designed for educators and includes templates and lots of resources that provide ideas and assistance.
Notes:
Creation of PLC groups is not supported in the new Outlook on the web. Creating PLC groups is now only available on Teams
If you want to create a PLC group, you can still do it in Teams or by switching to the classic version of Outlook on the web while it's available.
Existing PLC groups are not affected, can be accessed from Outlook on the web as usual, and used as you have always done. This change only affects new PLC groups.To learn more on how to create PLC groups in Teams, see Create team for PLCs in Microsoft Teams
Open new Outlook.
Click onGroupsicon in the App bar located in the left of the new Outlook window.
Click on'New Group'on the ribbon and in the drop down select theNew Groupoption.
Enter the Name, Email address, Description, and set the Privacy settings, and click on Create.
Below the ‘Add the members’, enter the name, or email address to the group and click onAdd.
Note:If you don't see Groups in the left pane, your organization may not have turned on Groups.
Select New Contact Group from the Ribbon. Enter a Name for your new group, then select Add Members to add contacts to your new group. When you're finished, select Save & Close.
Select New Contact Group from the Ribbon. Enter a Name for your new group, then select Add Members to add contacts to your new group. When you're finished, select Save & Close.
Select “Distribution lists” in the menu on the left and click on “Add distribution list”. Choose a name, e-mail address and administrator for your distribution list. Click on “Create distribution list” to create the list and continue in Outlook to add contacts to your distribution list.
What's the difference between Outlook Contact lists and groups? Contact lists are lists of people that you can edit when sending an email. Contact groups are used to organize your address book. Groups come with more collaboration options and permission settings.
By creating a group in Outlook, you'll get: Shared Inbox– For email conversations between your members. This inbox has an email address and can be set to accept messages from people outside the group and even outside your organization, much like a traditional distribution list.
In the navigation pane, under Groups, select your group.
Select New message.
Add a subject and type your message. If guests are part of your group, you might see a message that some recipients are outside of your organization. ...
In Outlook, open an existing Contact Group or create a new one by going to “New Items” > “More Items” > “Contact Group” or using the keyboard shortcut CTRL+SHIFT+L. Be sure to name the new group. 3. Press the “Add Members” button and select “From Address Book” or “From Outlook Contacts.”
On the People page, on the toolbar, select the arrow next to New contact and then select New contact list.Enter a name for the list, and then add names or email addresses.Select Create.
Hold down the "Ctrl" key on your keyboard and click on each email address you want to add to the group. This allows you to select multiple email addresses at once.
On the View menu, in the Current View group, click View Settings. Click Group By. Clear the Automatically group according to arrangement check box. In the Group items by box, click a field to group by.
Introduction: My name is Lakeisha Bayer VM, I am a brainy, kind, enchanting, healthy, lovely, clean, witty person who loves writing and wants to share my knowledge and understanding with you.
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