Credit Card Processing Effective Rate - Northwest Registered Agent (2024)

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How to Calculate Your Effective Rate for Payment Processing

An effective rate is a simple calculation you can use to monitor your business’s payment processing costs from month to month. It’s also an excellent way to compare payment processors—whether you currently accept credit card payments at your business or not.

Here we’ll present the calculation and show you how to find the information you’ll need on your merchant statements. We’ll also explain why it’s important to calculate your credit card processing effective rate each month.

Credit Card Processing Effective Rate - Northwest Registered Agent (1)

Credit Card Effective Rate:
What You'll Discover Below

1

Effective Rate Overview

  • What is an Effective Rate?
  • Why Does My Effective Rate Matter?

3

Additional Resources

  • Related Articles

Payment Processing 101

Knowing how to calculate your credit card processing effective rate can help you manage your payment processing costs more efficiently—a necessity for businesses of all sizes.

Want to know more about payment processing as a business owner? Click the button below to access our paymentprocessing guide.

LEARN MORE

What is a Credit Card Processing Effective Rate?

Your credit card processing effective rate is the sum of all the credit card processing fees you paid divided by your total credit card sales in a given month. The resulting percentage is your effective rate for that month.

(Total Processing Fees ÷ Total Sales) × 100 = Effective Rate(%)

A business that pays $300 in total credit card processing fees on $10,000 of credit card sales has an effective rate of 3% or ($300 ÷ $10,000) × 100 = 3%. It’s really that simple.

Why Does Calculating My Effective Rate Matter?

Calculating your effective rate matters because it gives you a bird’s-eye view of your monthly processing costs. It tells you what your real costs are overall, and it allows you to quickly compare those costs month to month without first digging into the complex fees listed out on your merchant statement.

For instance, if your effective rate stays roughly the same each month despite rising or falling sales, you know you’re processing similar types of transactions and that your processor likely isn’t applying new surcharges or other junk fees. If your effective rate suddenly changes drastically, you know it’s time to investigate and take a closer look at your merchant statements.

Indeed, that’s the entire value of calculating your effective rate each month. The effective rate doesn’t tell you why your overall costs have changed, but it tells you—simply and immediately—that your overall processing costs have changed. The next step is determining why.

What is a Good Effective Rate for Credit Card Processing?

A good effective rate for most businesses is somewhere between 2.5% and 3.5%—but as high as 4% could still be reasonable for certain types of businesses. What’s acceptable really depends on how you want to do business and what services and perks you’re willing to pay for.

For instance, online sales will drive your costs higher because online credit card processing typically requires a payment gateway and generates higher transaction fees. Similarly, low-volume businesses with very low average tickets can typically expect higher effective rates because per-item transaction fees will make up a larger share of their overall costs. Optional perks, such as same-day funding, will also generate additional fees and drive up your effective rate.

Still, in our view lower is usually better, and even online merchants can often get lower effective rates if they have the right negotiating agent on their side. Check out our payment processing service to discover how we can get low-cost payment processing options for our clients.

How to Calculate Your Effective Rate

To calculate your effective rate, follow these simple steps:

1

Locate Your Total Sales & Total Fees on Your Merchant Statement

Most processors will include your total processing fees in a summary section at the beginning or end of your monthly statement. Sometimes your total sales will be included in this summary, too. If not, scan your statement and look for a section that details your card transactions for the month. This transaction detail will usually include your total sales.

If you can’t locate your total sales on your merchant statement, contact your agent or account manager for help.

2

Apply the Effective Rate Calculation

Once you know your total sales and total processing fees for the month, apply the effective rate calculation to those totals:

(Total Processing Fees / Total Sales) x 100 = Effective Rate(%).

3

Continue Calculating Your Effective Rate Each Month

If you’ve just started accepting credit card payments, simply start with your first month and calculate your effective rate each month after that. If you’ve already been taking payments for a while, it would be wise to revisit your earlier merchant statements and calculate your effective rates for as many previous months as you can.

Keep in mind that the value of calculating your effective rate increases the longer you do it. Your effective rate for your first month of processing might be misleading because your fees could include start-up costs that won’t recur. The real picture of what your effective rate should be will come into focus over time.

Related Articles

Credit Card Processing Fees How credit card processing fees, interchange rates, assessments, and markups work.
Debit Card Processing Fees Learn about how signature debit, PIN debit, and the Durbin cap influence debit card fees.
Interchange Fees How interchange fees work, including common interchange rates for the major card brands.
Card Brand Fees Learn about card brand fees, and how to distinguish them from payment processor markups.
Chargebacks Discover more about credit card chargebacks, how they work, and ways to prevent them.
How Credit Card Processing Works Discover how the credit card payment process works: key players and their roles.
  1. Credit Card Processing Fees
  2. Debit Card Processing Fees
  3. Interchange Fees
  4. Card Brand Fees
  5. Chargebacks
  6. Credit Card Pricing Structures
  7. How Credit Card Processing Works
Credit Card Processing Effective Rate - Northwest Registered Agent (2024)

FAQs

What is a good effective rate for credit card processing? ›

A good effective rate for most businesses is somewhere between 2.5% and 3.5%—but as high as 4% could still be reasonable for certain types of businesses. What's acceptable really depends on how you want to do business and what services and perks you're willing to pay for.

What is the going rate for credit card processing fees? ›

In most cases, credit card processing fees will run between 1.5% to 4% of the total value of a transaction. A $1,000 transaction, therefore, could have fees ranging from $15 up to $40.

What is the commission for credit card processing? ›

The average credit card processing fee ranges between 1.5% and 3.5%. Just where do all these fees come from, and what can a merchant do to minimize them?

Is it illegal to charge a credit card fee in Washington state? ›

Some states have passed laws prohibiting merchants from adding fees to credit card transactions, but Washington is not one of them.

Which merchant service provider is the best? ›

More
  • Best Overall: Helcim » Jump to Review ↓
  • Best for Ease of Use: Square » ...
  • Best for Nonprofit Organizations: iATS Payments » ...
  • Best for E-commerce Stores: Stripe » ...
  • Best for Restaurants and Food Services: CDGcommerce » ...
  • Best for High-Volume Sales: Stax by Fattmerchant » ...
  • Best for International Payments: Elavon »

What is a very poor credit card utilization rate? ›

To maintain a healthy credit score, it's important to keep your credit utilization rate (CUR) low. The general rule of thumb has been that you don't want your CUR to exceed 30%, but increasingly financial experts are recommending that you don't want to go above 10% if you really want an excellent credit score.

Is it legal to pass credit card fees to customers? ›

Convenience fees are legal in all 50 states but must be clearly communicated at the point of sale. Additionally, a convenience fee can only be imposed if there's another preferred form of payment as an option.

What is a reasonable processing fee? ›

For most businesses, fees for credit card processing average between 1.5% to 3.5% of the total transaction. However, these fees can vary by card type, processor and the type of business you are running.

What percentage do payment processors take? ›

Credit card processing fees typically cost a business 1.5% to 3.5% of each transaction's total. For example, you'd pay $1.50 to $3.50 in credit card fees for a sale of $100.

Why are credit card processing fees so high? ›

The reason why credit card companies charge a percentage to accept payments from customers on their network is because it's how they make money. Simple as that! This fee, known as the merchant discount rate (MDR) typically ranges from 2-3%, sometimes they can be as high as 5%.

How to calculate a processing fee? ›

How to Calculate Processing Fees. The formula for calculating processing fees is as follows: (order amount * percentage fee) + (transaction fee * number of transactions).

What is a good merchant rate? ›

The average merchant account fees typically range between 1.5% and 3.5% per transaction, depending on factors like your industry, the type of card used, and the pricing model.

Are credit card processing fees taxable in Washington state? ›

You must collect and pay tax on the full selling price of the merchandise, regardless of any fees you may owe credit card companies (WAC 458-20-108).

What are the new credit card laws for 2024? ›

Consumer Financial Protection Bureau Releases Final Rule on Credit Card Late Fees, with Overdraft Fees on Deck. On March 5, 2024, the Consumer Financial Protection Bureau (Bureau) announced the final rule governing late fees for consumer credit card payments, likely cutting the average fee from $32 to just $8.

What are the new credit card rules in 2024? ›

New RBI rule: Freedom to choose your card network

Starting September 6, 2024, the RBI will prohibit card issuers from signing exclusive contracts with card networks. This means you'll have the freedom to choose your own card network, either at the time of issue or later.

What is considered a good credit card rate? ›

A good APR is around 22%, which is the current average for credit cards. People with bad credit may only have options for higher APR credit cards around 30%. Some people with good credit may find cards with APR as low as 16%.

What is a good credit card Utilisation rate? ›

So what is credit utilization ratio? It's the money you owe on your credit cards, divided by your total credit card limit. A good number to aim for is 30% or lower.

What is the average discount rate for credit card processing? ›

The merchant discount rate (MDR) is a fee charged to a business by the company that processes its debit and credit card transactions. Before accepting debit and credit cards, merchants must set up this service and agree to the rate. The merchant discount rate is typically between 1% and 3%.

What is a good card rate? ›

This means that a credit card offering a fixed rate lower than 20.40% or a variable rate with a maximum of 20.40% would be considered a good APR for the average borrower.

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