Organizing your inbox is paramount to keep you productive. Making the switch from Gmail to Outlook, here are a few differences in terminology and functionality between the two apps:
Outlook uses Folders, while Gmail uses labels, to organize messages.
Outlook uses Rules to sort your emails into folders and categories as they are delivered. Gmail uses filters. Outlook also has Filters, but in Outlook it is a way to sort the inbox or a folder.
Flagging an email in Outlook is a lot like starring an email in Gmail.
Use Folders to organize your email
Select a message.
Select Move.
Choose a folder.
Or, drag and drop an email into a folder.
Create Rules to sort your email automatically
You can make your Rules as complicated or as simple as you want. Here's how you quickly send all messages from a single sender to a specific folder:
Choose Always move messages from [name of sender].
Choose a folder or select New to create a new one.
Select OK.
Note:To make your rule more complicated, right-click a message and select Rules > Create Rule. Read Manage email messages by using rules to learn more.
Flag email for follow up
Select an email.
Select Follow up.
Choose an option.
Or, hover over the message and select the flag.
To see all of your flagged messages:
Select Filter Email > Flagged.
Archive email
Use Archive when you want to keep a clean inbox, but don't want to delete certain emails. Unlike deleted messages, archived messages can be searched.
In the item list, you can click on a column heading to sort by that column. To rearrange the columns, click a column heading, and then drag it to a new position. To resize a column, rest the pointer on the right edge of the column header until the pointer changes, and then drag the edge.
Open Outlook and collapse all accounts so that only the account names are visible.Click and hold the account you want to move, then drag the account up or down to a different position. When you close and reopen Outlook, the email accounts are sorted in the order you set.
Select an email conversation that you'd like to clean up.
(On the simplified ribbon) On the Home tab, select the arrow next to Delete > Clean Up Conversation. You can also clean up entire Folders. (On the classic ribbon) On the Home tab, select. ...
You have a variety of options to filter and sort your message list in Outlook on the web (or Outlook.com.) You have the option to sort by date, category, sender, size, importance, subject, and more. Select Filter at the top of the message pane.Under Sort by, choose any option you prefer to sort your email.
Right-click a message and select Create rule.Choose the folder where you want all messages from that sender or set of senders to be moved, and then select OK. The rule will be applied to all incoming messages. If you'd like to run the rule on your inbox immediately, select the check box for Run this rule now in Inbox.
Select the email message or messages you want to categorize. Select Categorize from the top toolbar, and then do the following:To apply a category: Search for or select the category you want to use. To remove a category: Clear the check mark next to the category.
Introduction: My name is Jeremiah Abshire, I am a outstanding, kind, clever, hilarious, curious, hilarious, outstanding person who loves writing and wants to share my knowledge and understanding with you.
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