Cognitive Publishing Ltd is a multimedia publisher and live events organiser with a number of media brands, which can be viewed atwww.cognitivepublishing.com. Our principal business activities include, but are not limited to, the creation and delivery of information to businesses and consumers through events, conferences, exhibitions, print magazines, digital content delivered through our websites and by email, and the provision of ad hoc marketing services to our customers.
Our registered address is 2nd Floor, 82 King Street, Manchester, M2 4WQ. Registered in England, Registration No. 4011145
Cognitive Publishing respects the privacy of every person for whom we have personal data [“data”]. We comply with data protection legislation such as the Data Protection Act 1998 and the General Data Protection Regulation, which regulates the processing of data and ensures that your data is processed fairly and lawfully, is kept secure, and that only data necessary for any processing is kept.
This privacy policy summarises the information we may collect about you and how we may use that data. We primarily collect data in order to provide you with services you have requested, to provide services likely to meet your needs, to improve services provided to you, and to sell advertising and sponsorship across a wide range of products in order to be able to deliver many of our services free of charge. This policy explains how we ensure the information we have is kept accurate and secure, as well as offering clear instruction on how you can request access, deletion or updating of the data we hold relating to you, as well as being able to withdraw consent and make a complaint.
We may update the privacy policy at any time without notice, so please check back regularly so you are aware of any changes. This privacy policy is subject to our terms and conditions, which are availablehere.
What information do we collect and how?
We only collect personal information if we have your permission or if we have reasonable commercial reasons for doing this, such as collecting information to process event registrations for you and your guests or to supply you and your guests with services associated with our brands. We only collect the information we need to do these things.
For instance, we may collect some of the following data: name, job title, company that employs you, home postcode, email address, birthdate, telephone number, purchasing preferences, dietary requirements, and content you post to our websites.We may also collect data including, but not limited to, the content you consume on our websites, digital magazines, etc. This data may be collected when you place an order for any of our products or services; use our websites (or a third-party website e.g. to make payments, comment and engage with our online content); post content to our websites and apps; sign up for a newsletter, subscription, webinars or event; on completion of a survey, questionnaire, enter a competition, relinquish personal data in exchange for access to documentation; or by communication to us by email, phone and other means. When any of our products and services and events are sponsored by client(s) of Cognitive Publishing and you proceed to enter information relating to you in the data capture fields provided, you are agreeing to share this data with Cognitive Publishing and its client(s) for that instance. You will always be given the opportunity to read and accept this privacy policy before any details are shared with the intended client.
When you make payment online or by phone, we will not record details of the financial transaction other than for accounting purposes to reconcile payment. We will not store any information relating to the card used to make payment other than the billing address and date payment made. We use Secure Trading for all card transactions, whose privacy policy can be viewedhere.
If you use our website, we may record your IP address, registration details and your browsing history, such as the pages you have visited within our sites. If you sign up for any of our products or services, we may track your response and engagement e.g. opening of a newsletter or click on a link in a newsletter or the pages you visit.
For all employees, we keep personal data needed to recruit and train you, pay your salary and earned bonuses, provide company benefits such as pensions, and to fulfil our legal obligations as responsible employers.
We do not share personal data with third parties for marketing purposes, other than with the direct consent of the individual(s) which may be withdrawn at any time.
Cookies
We use cookies to monitor activities across our websites. Cookies are written to the hard drive of a website user. They contain no personal information about the website user, and only keep a record of the sites visited and actions on the website. Some cookies expire after your browser is closed, whilst others stay on your hard drive. They are of standard use across many websites. We use them on an aggregated information basis and to assess your areas of interest. They are used to identify the number of unique visitors to a site, to improve future web visits (store preferences, username and your email address, saving you time on your next visit by not having to re-enter to gain access), and to improve the user experience for you by observing your preferences.
Most browsers offer you ways to control or block cookies should you wish to. These browser controls will usually be found in the “options” or “preferences” menu in your toolbar. The “help” portion of the toolbar on most browsers will tell you how to stop or manage cookies. Note that should all cookies be rejected, we are unable to match site content appropriate to the preferences given to us by previous visits, and you will not be able to make full use of all website features. For further information on cookies visitaboutcookies.orgor the Information Commissioner’s webpage,www.ico.org.uk/for-the-public/online/cookies.
Legal basis for processing data
Different legal bases are used, which depend upon the purpose for processing your data.
When data is provided when purchasing a product or service under a contract with you, we process your data under contract necessity with the data being needed to fulfil the contract.
When you sign up for a newsletter, event, magazine subscription, survey, webinar or to download an asset, we process your data under consent.
Any additional processing, i.e. sharing data with third parties, marketing to you on behalf of third parties is done through either consent or legitimate interest (you are provided with useful information by us in exchange for supplying your information (including personal data) and the relationship between us is balanced in your favour. You have the choice to opt out of processing under this basis).
When you pay us, or we pay you, we only keep data as long as it is necessary to comply with the law.
Use of personal data
We will only use personal information for the purpose it was collected. Should we ever wish to use it for another purpose, we will contact you first asking you for your consent. We primarily use data to communicate with you, deliver the service you have requested or services that might interest you, renew a subscription, improve our service, verify your identity when taking payment, or to meet legal, regulatory and compliance requirements. You will always have the right to opt out at any time by clicking the unsubscribe links or by contacting[emailprotected].
We may use some elements of the data you supply to target the messages we send you. For example, we may use your location, company type or job title to send you a relevant news story.
How long do we keep your data for?
Data is not kept any longer than is required for the purposes of the processing or to comply with the law. As we collect data for many different purposes, there is not a set period of time for which all data will be kept. We carefully assess the length of time to keep data according to the processing purpose and to comply with the law. When data is no longer required for the purposes collected, it is securely removed from our systems.
Security & confidentiality
Cognitive Publishing takes commercially reasonable and responsible measures to protect your data from theft, misuse or accidental destruction, and to keep it confidential. We aim to protect personal information but cannot provide a 100% guarantee of security. All employees and data processors (third parties who process data on our behalf) who access your data are obliged to keep the information confidential and secure and not to use it for any purpose other than what they are contracted to carry out for us.
Transfer of data to third parties
We may use third party providers e.g. for website hosting, web maintenance, email alerting, subscription fulfilment and taking payment. We share information with these third parties in order for them to provide these services. We collect a broad range of anonymised data on an aggregate basis, which doesn’t identify you personally, that we may provide to third parties to sell advertising and sponsorship in order for us to continue to provide content free of charge. We will also share data with public or regulatory authorities where required by law or to enforce our terms of service. We take commercially reasonable and responsible steps to ensure that your data is kept secure and confidential by any third party, is securely deleted when not needed for its intended use, that their data privacy policies protect your data, and that they only process your data on our instruction. We do not sell or rent your personal data, although we may transfer, sell or assign your data outside of Cognitive Publishing to a third party if we merged, sold or reorganised all, or part, of Cognitive Publishing. Your data will be processed fairly, lawfully and securely in the UK, and will only be transferred outside of the European Union when there is protection in place for your rights and when the data will be kept secure.
Withdrawal of consent
If you should wish to withdraw that consent, you can inform us by emailing[emailprotected]and we will remove your data from our systems.
Restriction of liability
Our websites link to other websites. Cognitive Publishing is not responsible for the privacy policies of those websites nor does it have or accept any liability for their content.
Competition Terms & Conditions
- The promoter is: Cognitive Publishing Ltd company no. 4011145 whose registered office is at 82 King Street, Manchester, M2 4WQ.
- The competition is open to residents of the United Kingdom aged 18 years or over except employees of Cognitive Publishing Ltd and associated competition partners defined as a “CLIENT” in their contract and their close relatives and anyone otherwise connected with the organisation or judging of the competition.
- There is no entry fee and no purchase necessary to enter this competition.
- By entering this competition, an entrant is indicating their agreement to be bound by these terms and conditions.
- Only one entry will be accepted per person. Multiple entries from the same person will be disqualified.
- Closing date for entry will be when the competition is removed from display online and usually 28 days after the competition launch date. After this date the no further entries to the competition will be permitted.
- No responsibility can be accepted for entries not received for whatever reason.
- The rules of the competition and how to enter are as follows:
- The promoter reserves the right to cancel or amend the competition and these terms and conditions without notice in the event of a catastrophe, war, civil or military disturbance, act of God or any actual or anticipated breach of any applicable law or regulation or any other event outside of the promoter’s control. Any changes to the competition will be notified to entrants as soon as possible by the promoter.
- The promoter is not responsible for inaccurate prize details supplied to any entrant by any third party connected with this competition.
- The prize is as stated and no cash or other alternatives will be offered.The prizes are not transferable. Prizes are subject to availability and we reserve the right to substitute any prize with another of equivalent value without giving notice.
- Winners will be chosen at random or determined by maximum points attained where the object of the competition is to earn point through performing specific tasks.
- The winner will be notified by email within 28 days of the closing date. If the winner cannot be contacted or does not claim the prize within 14 days of notification, we reserve the right to withdraw the prize from the winner and pick a replacement winner.
- competitors will not be able to claim prizes more than once in any 12 month period.
- The promoter will notify the winner how the prize can be claimed
- The promoter’s decision in respect of all matters to do with the competition will be final and no correspondence will be entered into.
- The competition and these terms and conditions will be governed by [English] law and any disputes will be subject to the exclusive jurisdiction of the courts of [England].
- The winner agrees to the use of their name and image in any publicity material, as well as their entry. Any personal data relating to the winner or any other entrants will be used solely in accordance with current [UK] data protection legislation and will not be disclosed to a third party without the entrant’s prior consent.
- The winner’s name will be available 28 days after closing date by emailing the following address:[emailprotected]
- Entry into the competition will be deemed as acceptance of these terms and conditions.
Legal information and how to contact us
You have the right to see, erase and correct data we hold, the right to restrict the processing we do, and the right to object to it and to have your data transferred to a third party. If you wish to do any of these things, have any questions about how we use your data, or wish to make a complaint about any privacy issues, please contact us by emailing[emailprotected]or write in to:
Roy Rowlands
Data Privacy Lead
Cognitive Publishing Ltd
2nd Floor
82 King Street
Manchester
M2 4WQ
Requests will be dealt with and responded to within a reasonable time period extending no further than 30 days. If you are not satisfied with the way your request was handled, you have the right to lodge a complaint with the supervisory authority – details of which are given below:
Information Commissioner’s Office
- https://ico.org.uk/concerns/
- Telephone: +44 303 123 1113
