by Intuit•46• Updated 1 month ago
Learn how to record third-party sales and fees for your online sales channels connected with QuickBooks Online.
QuickBooks Online automatically brings in your sales and fees processed by your sales channel. If you use a third-party for payments, like PayPal or Stripe, you'll need to manually record your sales and fees. For example, if you connect QuickBooks with an e-commerce sales channel, like Shopify, and sell your products on Shopify using another third-party payment processor, the payouts for those sales won't import to QuickBooks.
Note: If you use the Connect to PayPal app, here's how to automatically bring in your transactions.
For a better experience, open this article in QuickBooks Online. Launch side-by-side view .
Step 1: Create a sales receipt
You’ll need to create a sales receipt to record your third-party sales and tax.
- Sign in to your QuickBooks Online account.
- Select + New, then select Sales receipt.
- Select the payment processor from the Customer dropdown.
Note: If you haven't set them up in QuickBooks, select + Add new. - Enter the sales info.
- Select the Deposit to dropdown and choose the account you use to record sales.
- In the Product/Service column, choose what you sold and enter the amount minus fees.
- Select Save and close.
Step 2: Create an expense
You’ll need to create an expense to record the fees you paid for the sale.
- Select + New, then select Expense.
- Select the payment processor from the Payee dropdown.
Note: If you haven't set them up in QuickBooks, select + Add new. - In the Category column, choose the expense account to record the fee and enter the amount.
- Select Save and close.
Step 3: Match your sales with your deposits
Now, you can match sales to your deposits.
If you have refunds from a third-party, see how to record refunds for goods and services that didn’t satisfy the customer.
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