Scale a worksheet - Microsoft Support (2024)

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Scale a worksheet

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If your worksheet has a lot of columns, you can use the Scale to Fit options to reduce the size of the worksheet to better fit the printed page.

Follow these steps:

  1. Click the Page Layout tab on the ribbon.

  2. In the Scale to Fit group, in the Width box, select 1 page, and in the Height box, select Automatic. Columns will now appear on one page, but the rows may extend to more than one page.

    Scale a worksheet - Microsoft Support (2)

    To print your worksheet on a singlepage, choose 1 page in the Height box. Keep in mind, however, that the printout may be difficult to read because Excel shrinks the data to fit. To see how much scaling is used, look at the number in the Scale box. If it's a low number, you may need to make other adjustments before you print. For example, you may need to change the page orientation from portrait to landscape or target a larger paper size. For more information, see the section below to understand a few things about scaling a worksheet to fit a printed page.

  3. To print your worksheet, press CTRL+P to open the Print dialog box, and then click OK.

For the best experience as you scale a worksheet, it is important to remember the following:

  • If your worksheet has many columns, you may need to switch the page orientation from portrait to landscape. To do this, go to Page Layout > Page Setup > Orientation, and click Landscape.

  • Consider using a larger paper size to accommodate many columns. To switch the default paper size, go to Page Layout > Page Setup > Size, and then choose the size you want.

  • Use the Print Area command (Page Setup group) to exclude any columns or rows that you don't need to print. For example, if you want to print columns A through F, but not columns G through Z, set the print area to include only columns A through F.

  • You can shrink or enlarge a worksheet for a better fit on printed pages. To do that, in Page Setup, click the window launcher button. Then, click Scaling > Adjust to, and then enter the percentage of the normal size that you want to use.

    Note:To reduce a worksheet to better fit the printed pages, enter a percentage that is smaller than 100%. To enlarge a worksheet to fit the printed pages, enter a percentage greater than 100%.

  • Page Layout view isn't compatible with the Freeze Panes command. If you don't want to unfreeze the rows or columns in your worksheet, you can skip Page Layout view and instead use the Fit to options on the Page tab in the Page Setup dialog box. To do that, go to Page Layout tab, and in the Page Setup group, click the Dialog Box Launcher Scale a worksheet - Microsoft Support (3) at the bottom-right side. Optionally, press ALT+P, S, P on the keyboard.

  • To print a worksheet on a specific number of pages, in Page Setup, click the small window launcher button. Then, under Scaling, in both of the Fit to boxes, enter the number of pages (wide and tall) on which you want to print the worksheet data.

    Notes:

    • Excel ignores manual page breaks when you use the Fit to option.

    • Excel does not stretch the data to fill the pages.

  • To remove a scaling option, go to File > Print > Settings > No Scaling.

When you print an Excel worksheet, you may find that the print font size is not what you expect.

Follow these steps to scale the worksheet for print by increasing or decreasing its font size.

  1. In the worksheet, click File > Print.

  2. Under Settings, click Custom Scaling > Custom Scaling Options.

  3. Click Page and in the Adjust to box, choose a percentage by which you want to increase or decrease the font size.

  4. Review your changes in Print Preview and—if you want a different font size—repeat the steps.

    Note:Before you click Print, check the paper size setting in the printer properties, and also make sure the printer actually has paper inthat size. If the paper size setting is different from the paper size in your printer, Excel adjusts the printout to fit the paper size in the printer and the printed worksheet might not match your Print Preview

In Print Preview, if the worksheet appears to be reduced to a single page, check if a scaling option like Fit Sheet on One Page has beenapplied. Refer to the section above to learn how to make adjustments.

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Quick start: Print a worksheet

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Scale a worksheet - Microsoft Support (2024)

FAQs

Scale a worksheet - Microsoft Support? ›

To do that, in Page Setup, click the window launcher button. Then, click Scaling > Adjust to, and then enter the percentage of the normal size that you want to use. Note: To reduce a worksheet to better fit the printed pages, enter a percentage that is smaller than 100%.

How do you scale a worksheet? ›

Go to the "Page Layout" tab. Navigate to the group labeled "Scale to Fit." In the box labeled "Width," select " 1 page." If you want to keep your columns on a single page but don't mind if your rows extend to multiple pages, you can enter "Automatic" in the "Height" box.

What is scaling in Excel? ›

Scaling is used in the Microsoft Excel programming language to enlarge or shrink and resize pages, which is very useful in making data visualizable for printing. Learn how to use print settings, the page layout, and how to scale in different ways in Excel.

How to do a weighted scale in Excel? ›

To calculate the weighted average in Excel, you must use the SUMPRODUCT and SUM functions using the following formula: =SUMPRODUCT(X:X,X:X)/SUM(X:X) This formula works by multiplying each value by its weight and combining the values. Then, you divide the SUMPRODUCT but the sum of the weights for your weighted average.

How do I change the scale in Excel? ›

Click the chart. On the Format tab, click Vertical (Value) Axis in the dropdown list and then click Format Pane. In the Format Axis pane, click Axis Options, and then do one or more of the following: Important The following scaling options are available only when a value axis is selected.

How do I scale the width of a page in Excel? ›

On the Page Layout tab, select Page Setup. On the Page tab, select the Adjust to check box, and select the percentage to reduce or enlarge the sheet.

How do you get a scale on Microsoft Word? ›

Go to View and select Ruler. If the vertical ruler doesn't show, make sure you're in Print Layout view. If it still doesn't show, you might need to turn the ruler on. Go to Word > Preferences > View (under Authoring and Proofing Tools).

How to make an Excel spreadsheet fit on one page in Word? ›

Here's how you can do it: - Select the Excel spreadsheet in your Word document. - Right-click on the table and select Table Properties. - In the Table Properties dialog box, select the Row tab. - Under Size, adjust the height of the rows to fit within one page.

How do you show scale in Excel? ›

Click View > Show to show or hide the rulers. Check the Rulers box to show or clear the box to hide rulers.

How do you set the scaling of a worksheet? ›

You can shrink or enlarge a worksheet for a better fit on printed pages. To do that, in Page Setup, click the window launcher button. Then, click Scaling > Adjust to, and then enter the percentage of the normal size that you want to use.

How do you auto resize an Excel sheet? ›

Go to Home > Cells > Format. Under Cell Size, select AutoFit Row Height. Tip: To quickly autofit all rows on the worksheet, select Select All, and then double-click the boundary below one of the row headings.

How do you calculate to scale? ›

To find the scale factor, first find the corresponding sides on the two figures. Then, divide the measurement of the new figure by the measurement of the original figure. The resulting value is your scale factor, or how many times larger or smaller your new figure is compared to the original.

How do you scale properly? ›

When scaling down, divide the original measurements by the second number in your ratio. When scaling up, multiply the original measurements the first number. Some ratios may be irregular, like 5:7.

How do I scale data in Excel chart? ›

Changing the Scale of a Graph

Double-click on the y-axis and a Format Axis box will appear as shown below: Click on the scale button. Try changing the y-axis scale to range from 13 to 25. Click OK, and your modified graph will appear.

How do I scale to fit in Google Sheets? ›

Hover your mouse's cursor over the same line between columns C and D until it shows a double arrow. Now double-click your mouse, and Google Sheets will automatically adjust the cell's width to fit the data.

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