Shipper & Carrier Agreement vs Contract: What’s the Difference? » Sifted (2024)

One conversation that comes up over and over in my chats with shippers is about their carrier contracts. And most shippers are surprised to learn that their deal with their carrier is not a contract at all — it’s an agreement.

What’s the difference? An agreement is less formal and binding — both of you can make changes at any time. A contract has locked-in terms, start and end dates, and other commitments. An agreement is a formal understanding that you’ll work together, barring certain issues and events.

What Is a Carrier Agreement?

A carrier agreement is a documented promise between a shipper and a carrier that the shipper will use the carrier’s services in exchange for a discount on those services. A shipper of any size will typically have an agreement with at least one carrier to reduce their shipping costs.

What Is in a Carrier Agreement?

A typical carrier agreement will contain the rates for carrier services, including any discounts and minimum charges that the shipper can expect. It will also contain language from the carrier restricting certain practices and activities. They are usually highly complex with many caveats and conditions that will affect every package you send differently, so it’s crucial to make sure you understand all the details.

How Often Should You Optimize a Carrier Agreement?

While a full optimization is only needed once a year, you should be tweaking your carrier agreement in response to carrier pricing changes four to six times a year. By doing this, you’ll keep the value of your discounts as close as possible to what you optimized.

2020 has brought historic (and rapidly occurring) changes for shippers to contend with, including suspended service guarantees and a double whammy of peak surcharges for both pandemic-related shipping and the 2020 holiday season. Not to mention an overrun shipping network.

How have these changes affected your shipping spend? Is your effective discount still what you thought it was? Do you know what your effective discount is?

The fact is that your carrier can change your pricing at any time because, again, you have an agreement, not a contract. But that means you can ask for changes at any time as well.

How Should You Approach Your Carrier About Adjusting Your Carrier Agreement?

Don’t make a move without all the information you need to make a strong case. Ensure you have your latest data and trends in hand — not last quarter’s or even last month’s.

Then make sure you know how it impacts your spend and what needs to change to get your pricing closer to what you optimized. Contact your rep and work with them to adjust the agreement to reflect what’s happening in your business (and theirs) today.

Careful Observation of Your Data Keeps Your Spend Down

Smaller shippers are often too overwhelmed by the daily grind of running their business to keep up with their shipping data, while larger shippers might find that the sheer volume of their data makes it difficult to work with and interpret. But to maintain a strong discount and keep your shipping spend down, it’s imperative to understand your data — and be able to act on it — at all times.

Before you optimize, make sure you have all the information you need about surcharges. Find it in our eBook, 5 Budget-Busting Surcharges & How to Lower Them.

Shipper & Carrier Agreement vs Contract: What’s the Difference? » Sifted (2024)

FAQs

Shipper & Carrier Agreement vs Contract: What’s the Difference? » Sifted? ›

And most shippers are surprised to learn that their deal with their carrier is not a contract at all — it's an agreement. What's the difference? An agreement is less formal and binding — both of you can make changes at any time. A contract has locked-in terms, start and end dates, and other commitments.

What is the contract between the shipper and carrier called? ›

A bill of lading is a legal document issued by a carrier to a shipper that details the type, quantity, and destination of the goods being carried. A bill of lading is a document of title, a receipt for shipped goods, and a contract between a carrier and a shipper.

What's the difference between a contract carrier and a common carrier? ›

As a common carrier, they transfer both goods and services for anyone who is willing to pay the fee. As a contract carrier, they are working with specific companies to transfer specific goods or services at an agreed upon price or discount for a specific period of time.

What is a carrier contract? ›

A carrier contract is a legal binding agreement between carrier and a dispatcher that outlines the terms and conditions of their business relationship in the context of transportation operations.

What is the difference between the shipper and the carrier? ›

Shipper is the person or company who is usually the supplier or owner of commodities shipped. Also called Consignor. Carrier is a person or company that transports goods or people for any person or company and that is responsible for any possible loss of the goods during transport.

What is the document between shipper and carrier? ›

A Bill of Lading is a legal document between a shipper and a carrier that specifies the type, quantity, and destination of the goods being carried. The bill is also a shipment receipt when the courier delivers goods at the predetermined goal.

What is another name for a contract carrier? ›

A private carrier, also called a contract carrier, is one that undertakes by special agreement, in a particular instance only, to transport persons or property from one place to another.

What is the difference between carrier and contractor? ›

An independent contractor is a driver with a contractual relationship with a carrier, or a company that transports freight. The carrier guarantees work for the driver and provides them with necessities for transport, such as liability insurance, a toll pass and the right to operate a commercial vehicle.

What are the different types of carrier contracts? ›

Examples of contract carriers include:
  • A trucking company that contracts with a business to transport their products.
  • An airline that contracts with a corporation to provide transportation for their employees.
  • A shipping company that contracts with a manufacturer to transport their goods overseas.

What is the difference between contracting carrier and actual carrier? ›

The person who is assigned to perform the carriage, partially or wholly, is considered to be the actual carrier. [1] In such case, the carrier who assigned the carriage is considered to be the contracting carrier.

What is a common carrier agreement? ›

A common carrier is a private or public entity that transports goods or people for a fee. Utility companies and telecommunications companies also are considered common carriers. A common carrier, unlike a private carrier, must provide its service to anyone willing to pay its fee, unless it has grounds for refusal.

What is a common carrier delivery contract? ›

A common carrier is able to work with multiple shippers to fulfill the duty they have to their customers. Contract carriers work under contract with specific shippers. The shippers can work via air or water, but the carrier is only restricted to work with one shipper as they are in a long-term contract.

What is the difference between a contract carrier and a private carrier? ›

Their main differences are that common carriers offer their services to the general public, contract carriers offer their services to organizations they are under contract with, and private carriers offer their services to themselves. What is the best type of carrier to have your vehicle shipped with?

What is the contract between shipper and carrier? ›

A contract of carriage is a negotiated contract not subject to a tariff that is between the carrier and shipper for the transportation of cargo. The written contract between a shipper and carrier sets forth the terms, conditions, and obligations of each party with respect to the carriage of the particular goods.

What is the difference between shipper owned and carrier owned? ›

SOC stands for 'shipper-owned container' and is a metal freight shipping container that is owned by an individual or business and used to ship cargo across long distances. A COC, or carrier-owned container, is a cargo container that is owned by a carrier company and is rented out to various consignees.

What is the importance of carrier and shipper relationship? ›

The shipper/carrier relationship is unique. The carrier acts as a conduit, fundamentally an intermediary, responsible for handling the shippers' goods with care and delivering them on time and without exception. Those goods might be going to the shipper's own locations or to a third party.

What is a contract between airline and shipper? ›

An air waybill is a type of contract used for air cargo transportation. It is a non-negotiable transport document that covers the transport of cargo from airport to airport. It is specific to named organizations (the freight forwarder and the shipper/airline) and cannot be transferred to other parties.

What is the name of shipping contract? ›

In shipping, a charter is the name given to the contract / agreement between a shipowner (who owns the vessel) and a charterer (who hires the vessel) regarding the use of that vessel for a specific time period or specific voyage.

What is the intermediary between shippers and carriers? ›

A freight forwarder, forwarder, or forwarding agent is an intermediary between the shipper and the carrier, typically on international shipments. Freight forwarders provide the ability to respond quickly and efficiently to changing customer and consumer demands and international shipping (import/export) requirements.

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