Six Levels Of Two-Factor Authentication For Protecting Your Online Accounts - Fortis (2024)

Strong passwords are essential to protecting your business and personal online account.

However, in some cases, a strong password may not be enough to deter cybercriminals from assuming your online identity and accessing your business or personal data.

Dive into this guide on two-factor authentication because it offers practical advice on securing your online accounts against cyber threats.

Using two-factor authentication (2FA) will better safeguard your online accounts and the online accounts of your employees.

Before we discuss two-factor authentication in detail, here are three password best practices you’ve probably heard many times before. They bear repeating.

1. Use a different password for every online account.

2. Store your passwords in a password manager instead of a spreadsheet or document. Popular password applications include Keeper and 1Password.

These vendors also offer business versions for sharing passwords among team members.

3. Use strong passwords. Your password manager has the option to generate these.

Strengthening Login Security With Two Factor Authentication

Two-factor authentication (2FA) is also known as 2-step verification (2SV). In general, 2FA means that after entering your username and password (the first factor), you are provided with a one-time use code that needs to be entered if you are logging into an online account from an unfamiliar device — or if too much time has passed since you last logged in.

Consider using the two-factor authentication option of any of your online apps. Examples of popular cloud applications that offer 2FA are Google Workspace, Microsoft 365, Salesforce, LinkedIn, and Amazon.

Apps like Duo and Jumpcloud provide centralized 2FA management. One login gives a user access to multiple apps via Single Sign-On (SSO).

Even though it may seem logical that having 2FA on an account reduces the importance of using strong passwords, it’s still a best practice and a good habit to use strong passwords on all online accounts — regardless of whether they have the additional protection of 2FA.

2FA is a subset of MFA (multi-factor authentication). With MFA, a third factor could be used, although requiring more than two factors to access an account is uncommon because it’s inconvenient for users.

1. Email Two Factor Authentication

Email is the most convenient form of 2FA since emails can be accessed from various devices.

While much stronger than a password, email 2FA can be exploited by a phishing attack, as demonstrated in this video.

2. Text Two Factor Authentication

SMS text 2FA is more secure than email 2FA since the verification code can normally only be accessed from one place — your mobile phone.

Of course, if you are trying to log in to an email account such as Google Workspace or Office 365, an emailed verification code is a ‘Catch-22’ and, therefore, not a viable option.

If you don’t happen to have your mobile phone with you, additional options are covered below.

There have been reported cases where someone’s mobile SIM card has been spoofed or swapped so the hacker could receive a copy of the 2FA code sent out as a text message.

3. Phone Call 2FA

A telephone call to a mobile or landline number is equivalent in security to a text message. An automated voice reads out a verification code.

4. Backup Codes

Backup codes are designed to be printed and carried in a wallet or stored securely at home. For example, a code can be used for verification when a mobile phone is unavailable.

Six Levels Of Two-Factor Authentication For Protecting Your Online Accounts - Fortis (1)

5. Mobile Authenticator Application (Software Token)

A stronger level of 2FA is using a mobile authenticator app like the ones offered by Salesforce, Google, and Microsoft.

Six Levels Of Two-Factor Authentication For Protecting Your Online Accounts - Fortis (2)

Using location services to set up trusted locations such as ‘office’ and ‘home’ reduces the possibility of device spoofing.

6. Physical Security Key (Hardware Token)

A physical security key is the strongest 2FA online account protection level and the best phishing attack prevention.

The key is a small device that can be added to a keychain and plugged into a computer, tablet, or mobile device. This is the most phishing-resistant account protection available. It is also the most expensive to roll out to every user.

Six Levels Of Two-Factor Authentication For Protecting Your Online Accounts - Fortis (3)

The Yubikey from Yubico works with many popular applications.

Google has a similar product to Yubico’s called the Titan Security Key. This key works with Google Workspace and Google Cloud. It has a Bluetooth connectivity option.

Password best practices coupled with two-factor authentication will make your and your employees’ online accounts more secure, better protecting their information.

Six Levels Of Two-Factor Authentication For Protecting Your Online Accounts - Fortis (2024)

FAQs

Six Levels Of Two-Factor Authentication For Protecting Your Online Accounts - Fortis? ›

The four types of Multi-Factor Authentication (MFA) are knowledge, possession, inherence and location. These authentication types provide a foundation for a number of MFA methods, giving users multiple options for securing their data, ranging from SMS message tokens to hardware security keys.

What are the levels of multi factor authentication? ›

The four types of Multi-Factor Authentication (MFA) are knowledge, possession, inherence and location. These authentication types provide a foundation for a number of MFA methods, giving users multiple options for securing their data, ranging from SMS message tokens to hardware security keys.

What are the types of two-factor authentication 2FA? ›

Choosing the Right 2FA Method:
Type of 2FAPros
SMS CodesConvenient, widely available
Authenticator AppsMore secure than SMS codes, doesn't require phone signal
Biometric AuthenticationConvenient, no additional device needed
Security KeysHighest level of security
May 13, 2024

What is two-factor authentication in FortiGate? ›

Two-factor authentication means that a user has to submit two authentication factors that prove they are who they say they are. It is used when a user logs in to an application or system, adding an extra layer of security to simply logging in with their username and password, which can easily be hacked or stolen.

What are the levels of authentication? ›

For authentication, the level of assurance depends on the type of credential(s), the number of authentication factors used (i.e., one vs. multiple), and the cryptographic strength of the transaction.

How many levels of authentication are there? ›

There are generally three recognized types of authentication factors: Type 1 – Something You Know – includes passwords, PINs, combinations, code words, or secret handshakes. Anything that you can remember and then type, say, do, perform, or otherwise recall when needed falls into this category.

What are the different methods of multi-factor authentication? ›

Three Main Types of MFA Authentication Methods

Things you know (knowledge), such as a password or PIN. Things you have (possession), such as a badge or smartphone. Things you are (inherence), such as a biometric like fingerprints or voice recognition.

What is the best 2 factor authentication method? ›

Here are some of the most effective 2FA methods: 1 SMS or Text Message Codes widely supported, easy to implement 2 Time-based One-Time Passwords (TOTP) widely supported by authenticator apps 3 Universal Second Factor (U2F) Security Keys: Physical key highly secure against phishing attacks 4 Biometric Authentication: ...

What is the best type of multi-factor authentication? ›

Hardware tokens are physical devices that generate one-time passwords (OTPs) or cryptographic keys. They are among the most secure MFA methods because they are not vulnerable to online attacks such as phishing or malware.

What is two-factor authentication in network security? ›

Two-factor authentication (2FA) is an identity and access management security method that requires two forms of identification to access resources and data. 2FA gives businesses the ability to monitor and help safeguard their most vulnerable information and networks.

What is the secret key for two-factor authentication? ›

The secret key is a unique 16 character alphanumeric code that is required during the set up of the PIN generating tools. The secret key is issued through email by logging on to the CommCell environment.

What is the 2FA architecture? ›

Two Factor Authentication gives the user and system administrator a peace of mind as it ensures that even if the users password is compromised the account cannot be accessed without also knowing not only the method used as the second factor but also having access to the second factor such as a dynamically generated one ...

What are the three types of two-factor authentication? ›

Let's explore the most popular forms of 2FA that you can use to secure your accounts today: SMS, OTP, and FIDO U2F.

What is an example of a 2 factor authentication? ›

Two-factor authentication can work in multiple ways. One of the most common examples of 2FA requires a username/password verification and an SMS text verification. In this example, when the user creates an account for a service they must provide a unique username, a password, and their mobile phone number.

What is multi-level authentication? ›

Multi-factor authentication (MFA) is a multi-step account login process that requires users to enter more information than just a password. For example, along with the password, users might be asked to enter a code sent to their email, answer a secret question, or scan a fingerprint.

What are the 3 factors of multi-factor authentication? ›

Factors are (i) something you know (e.g., password/personal identification number); (ii) something you have (e.g., cryptographic identification device, token); and (iii) something you are (e.g., biometric).

What is 3 level authentication? ›

Three-factor authentication (3FA) is the use of identity-confirming credentials from three separate categories of authentication factors -- typically, the knowledge, possession and inherence categories.

What 3 methods of multi-factor authentication are supported? ›

Three Main Types of MFA Authentication Methods
  • Things you know (knowledge), such as a password or PIN.
  • Things you have (possession), such as a badge or smartphone.
  • Things you are (inherence), such as a biometric like fingerprints or voice recognition.

How many types of multifactor authentication are there? ›

As mentioned above, the four different types of multi-factor authentication that organizations can implement include, something you are, something you have, something you know, and somewhere you are.

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