Try it!
Sync the files in your Microsoft 365 or Microsoft SharePoint site libraries so they’re always available on your computer, even when you’re offline.
Turn on Files On-Demand in OneDrive
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In the Windows notification area, select the blueOneDrivecloud icon.
Note:If you’re on Windows 10, your computer already has the OneDrive desktop app on it, but you'll need to turn on Files On-Demand in OneDrive settings.
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Select > Settings.
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Select Settings, and open Advanced settings.
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Under Files On-Demand, select eitherFree up disk space or Download all files.
To learn more about OneDrive Files On-Demand and cloud storage to save space on your computer, see Save disk space with OneDrive Files On-Demand for Windows.
Set up Sync for your library
Users have two options when syncing files in SharePoint libraries and Teams. They can
Both options allow essentially the same thing—users can access files on their local computer in File Explorer or Finder. However, adding OneDrive shortcuts allows content to be accessed on all devices, whereas sync is related to a specific device. Additionally, OneDrive shortcuts offer improved performance versus using the sync button.
We recommend using OneDrive shortcuts as the more versatile option when available.
If you need to use the sync button:
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In your browser, on yourSharePoint site, navigate to the library of files you wantto sync with.
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Select Sync in the toolbar.
Note:If your browser asks for permission to use OneDrive, confirm that it's OK.
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Sign in to OneDrive to start syncing your files and finish OneDrive setup.
Work with your files in your file system
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Once synced, your SharePoint files appear in File Explorer under the name of your organization (or in Mac Finder, if you're using a Mac).
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Each location will appear in a separate subfolder.
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Copy or move files from your computer to SharePoint right from your file system.
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To check the status of your files, add an account, or manage other sync settings, select the blue OneDrive cloud icon in the Windows notification area.
Sync the files in your Microsoft 365 or Microsoft SharePoint site libraries so they’re always available on your computer, even when you’re offline.
Turn on Files On-Demand in OneDrive
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If you have a MacOS version that is earlier than MacOS 12.1, you need to turn on Files On-Demand in OneDrive before syncing files on your Mac. If you haven't, downloadand install OneDrive on your Mac first. After installing OneDrive, on the right-hand side of the menu bar at the top of your desktop, select theOneDrivecloud icon. (You may have more than one cloud icon. Select each in turn and read the title bar of the pop-up window that appears to find the icon that represents your work files—rather than your personal files.)
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Select > Preferences.
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Under Files on Demand, ensure that this feature is turned on. If the button there says Turn Off Files On-Demand, then it's already turned on.
Note:From macOS 12.1,Files On Demand is part of macOS and is on by default. You can't turn it off but you can still mark your filesasAlways Keep on This Deviceif you need them available when offline.
Set up Sync for your library
You have two options when syncing files in SharePoint libraries and Microsoft Teams. You can
Both options allow essentially the same thing—you can access files on your local computer in File Explorer or Finder. However, adding OneDrive shortcuts allows content to be accessed on all devices, whereas sync is related to a specific device. Additionally, OneDrive shortcuts offer improved performance versus using the sync button.
We recommend using OneDrive shortcuts as the more versatile option when available.
If you need to use the sync button:
-
In your browser, on yourSharePoint site, navigate to the library of files you want to sync with.
-
Select Sync in the toolbar.
Note:If your browser asks for permission to use OneDrive, confirm that it's OK.
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Sign in to OneDrive to start syncing your files and finish OneDrive setup.
Work with your files in your file system
-
Once synced, your SharePoint files appear in Mac Finder under the name of your organization.
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Each SharePoint library that you've sync'd with appears in a separate subfolder in Mac Finder.
-
Copy or move files from your computer to SharePoint right from your file system.
-
To check the status of your files, add an account, or manage other sync settings, select theOneDrive cloud icon in the Windows notification area.
For more details, see Save disk space with OneDrive Files On-Demand for Mac.
FAQs
In your browser, on your SharePoint site, navigate to the library of files you want to sync with. Select Sync in the toolbar. Note: If your browser asks for permission to use OneDrive, confirm that it's OK. Sign in to OneDrive to start syncing your files and finish OneDrive setup.
Why are my SharePoint folders not syncing? ›
Check Sync Settings: Go to the "Sync" settings in SharePoint Online and make sure the folder is selected for syncing with your device. Restart OneDrive Sync: Sometimes, the OneDrive sync client may need a refresh. Quit and restart the OneDrive app to see if the folder appears.
How do I sync local files to SharePoint? ›
- Sync a Local Folder to SharePoint.
- Drag the Local Folder and Drop to SharePoint.
- Click Upload in the Upper Bar.
- Cloud Sync Modes.
- Add SharePoint and OneDrive.
- Sync OneDrive to SharePoint Online.
Here's how you can do it:
- Open your web browser and navigate to your SharePoint site.
- Sign in if prompted.
- Navigate to the document library or folder you want to access in File Explorer.
- In the address bar of your web browser, you'll see the URL of your SharePoint site. ...
- Now, open File Explorer on your computer.
When you're using SharePoint in Microsoft 365 or SharePoint Server 2019, you can add a link in a document library to an item that is located outside the document library. For example, you can add a link to a file or folder located in a different document library, site, or even an external website.
Why not use folders in SharePoint? ›
Deep folder structures in SharePoint create very long URLs. But the URL field (column type) in SharePoint has a 255-character limit so if someone pastes a URL longer than that in a URL field, it will be truncated, and the link won't work.
How to force sync SharePoint folder? ›
Sign in to your organization's SharePoint in Microsoft 365 site with your work or school account. Open the library you want to sync. Select the Sync button. If you don't see a Sync button, select the Library tab and then select Sync in the Connect & Export group.
Why is there no sync option on SharePoint? ›
Check that you can access your SharePoint
If you don't see the sync option, or you see a screen that says, "Which library do you want to sync?" then the site has not been configured for syncing, and you should contact the site owner.
How do I sync folders? ›
You can also navigate to a folder in File Explorer or Finder, right-click the folder name, choose Sync or Back Up this Folder to open this menu.
How often does SharePoint sync files? ›
Thank you for posting in this community. The new default Sharepoint sync frequency is 30 minutes.
OneDrive is used for personal storage: work-related files that you create and work on yourself and sometimes share with others. SharePoint is used for shared storage: work-related files that are meant to be collaborated on, or viewed, by your group upon the file's creation.
What is the difference between SharePoint sync and shortcut? ›
However, adding OneDrive shortcuts allows content to be accessed on all devices, whereas sync is related to a specific device. Additionally, OneDrive shortcuts offer improved performance versus using the sync button. We recommend using OneDrive shortcuts as the more versatile option.
How to sync SharePoint folder to computer? ›
Set up syncing
- Near the upper left corner of the browser page, select the Microsoft 365 app launcher:
- From the menu that opens, select SharePoint or Teams, and then select the site with the files you want to sync.
- Select Documents or navigate to the subfolder you want to sync.
- Select Sync.
Ensure Sync Settings: Check if the OneDrive sync settings are configured to respect SharePoint permissions. To do this, right-click on the OneDrive icon, select Settings, and go to the Account tab. Make sure the option "Use Office to sync Office files that I open" is checked.
How to connect SharePoint to local drive? ›
- Synchronize SharePoint with Local Folder. ...
- Click Sync in SharePoint Online Document Library. ...
- Choose the Location to Sync SharePoint Folder to PC. ...
- Open SharePoint Folder in File Explorer. ...
- Open Basic Sync in AOMEI Backupper. ...
- Sync Local Drive with SharePoint Folder via AOMEI Backupper. ...
- AOMEI Backupper Schedule Sync Plans.
This is how I created a link: In SharePoint select the folder you want the link to point, go to "Show actions" popup menu (i.e. the three dots icon shown when hovering over the folder) and select "Copy link" and copy the link. Go to the folder where you want or need the link. From the "New" menu select "Link".
How do I sync between folders? ›
Sync files and folders with UltraCompare
- Open a new folder compare. Open a new folder compare session by going to Session -> New Session -> Folder (or Ctrl + Shift + K).
- Open the two folders you wish to sync. ...
- Click Play to run the compare. ...
- Check the option to sync folders and set your synchronization rule.
At the top of your channel, select Files > Sync. The sync will take a moment, but will ensure that your Teams team and the associated SharePoint site are up-to-date. Likewise, you can select Sync in SharePoint to make sure you have any updates from Teams.
Is there a way to upload folders in SharePoint? ›
You can drag files and folders from your computer to upload them to your OneDrive library or SharePoint team site with the modern experience. You can also browse and upload your files using the classic version.
