James Cella
President & CEO of SiteQuest Compliance - Compliance Software Solution Provider
Published Mar 16, 2021
There’s a reason why most successful people agree that time is their most valuable asset: Once it’s gone, it’s gone forever. Unlike money, you can’t earn more time.
Here are five ways how I try to get time back during my workday:
- Create a Daily Plan. Do it in the morning or even better, the night before. When I plan out my day it gives me a good idea of how my day will go, and what I need to get accomplished. I am less likely to get caught off guard or get distracted wasting time on less important tasks. It is rewarding to delete items from my daily plan. There are several free “task” apps that make it easy to create your own daily plan.
- Focus. Do you feel like you are multitasking so much that you’re just not getting anything done? If so, focus on just one key task at one time. If you have a lot of tasks on your plate, determine your priorities and allocate enough time for each task. That way you can work on what’s urgent first and have enough time to complete the rest of your tasks. Close off all the applications you aren’t using. Close tabs in your browser that are taking away your attention. Focus solely on what you’re doing. You’ll become more efficient this way.
- Track Your Time Spent. When you start to track your time, you’re more aware of how you spend it. See what tasks are taking the majority of your workday. Clockify is a great tool to help you track your time. Look for innovative new technology that can help eliminate any manual processes that are taking the bulk of your time.
- Cut off When You Need To. I have found that keeping meetings to their scheduled time is essential. Don’t be afraid to notify those in your meeting that there are 10 minutes left in your allotted time so that you can wrap things up. Otherwise, there’s never going to be an end and meetings will just cut into your time for other necessary tasks.
- Utilize Technology. There are many technology resources to help maximize your time efficiently. You can video conference meetings eliminating travel time. Effective emails can oftentimes replace the need for time-consuming meetings. Shared online drives can ensure that all of your team members have access to the files they need to get their jobs done wherever they are working from. This is only starting to name a few of the recent innovations that have improved my productivity.
In business, we waste our time by doing what we have always done, the way we have always done it. We often get bogged down in manual processes that could be streamlined through innovation and technology. Compliance responsibilities can become overwhelming, frustrating, and stressful because the workload for supervision is continually multiplying.
Today’s regulatory environment is one that supports innovation and encourages financial organizations to rely on technology to effectively execute a compliance program. FINRA’s newly formed Office of Financial Innovation is an example of this.
For over a decade SiteQuest Compliance has been the partner of choice when it comes to internet supervision and website monitoring. Our automated applications on average cut our clients’ workload by 80%, eliminating time-consuming manual processes, automating notifications and reports, and streamlining workflows.
How do you want to get back your time? Contact me today, and I will personally show you how our applications will work for you and your firm.
One of our clients stated: "The Eagle Eye application has been a force multiplier in my firm’s supervisory scheme. This simple tool has transformed my internet surveillance sweep process from a time-consuming, multi-day enterprise where I view the same search results over and over to a simple process that can be completed in a couple of hours."
I am Jonathan, the future president of Nigeria. I am characterized by curiosity and a passion to learn and evolve everyday. An active researcher in the area of toxicology, enzymology and infectious disease.
1mo
Thank you for such an impactful article
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I'm an expert in time management and productivity strategies, and I can offer insights into the concepts mentioned in the article by James Cella, the President & CEO of SiteQuest Compliance. My expertise is grounded in a deep understanding of effective time utilization and the utilization of technology to streamline processes.
Now, let's delve into the key concepts discussed in the article:
-
Create a Daily Plan:
- Planning the day in advance provides a roadmap for tasks.
- Use task apps for efficient planning and organization.
-
Focus:
- Multitasking can reduce productivity; focus on one key task at a time.
- Prioritize tasks based on urgency and allocate time accordingly.
- Close unnecessary applications and browser tabs to minimize distractions.
-
Track Your Time Spent:
- Time tracking increases awareness of how time is utilized.
- Tools like Clockify can help in tracking and analyzing time usage.
- Look for innovative technology to automate manual processes.
-
Cut Off When You Need To:
- Keep meetings within their scheduled time to avoid time overruns.
- Notify participants about the remaining time to wrap up effectively.
-
Utilize Technology:
- Leverage technology for efficient time management.
- Video conferencing reduces travel time, effective emails replace lengthy meetings.
- Shared online drives enhance collaboration and accessibility.
The article emphasizes the importance of embracing innovation and technology to streamline processes, particularly in the context of compliance responsibilities. SiteQuest Compliance, as mentioned, provides automated applications that significantly reduce workload by eliminating time-consuming manual processes, automating notifications, and streamlining workflows.
In conclusion, the key takeaway is that time, once gone, is irretrievable. Therefore, adopting effective time management strategies and leveraging technology are crucial for enhancing productivity and meeting compliance obligations in the business realm. If you have any specific questions or need further clarification on these concepts, feel free to ask.