At first glance, you may think that pressing the Print Screen keywill print what's on your screen - a reasonable assumption.Actually, the function of the Print Screen key is to capture ascreenshot or picture of your computer screen and copy it to theWindows Clipboard. The Clipboard is a holding place in yourcomputer's memory where Windows temporarily stores data after youuse the Cut or Copy command until you paste it.
TheExcelAddict.com
Non-Excel TipUnderstanding And Using The Print Screen Key
Sitting up at the top of your keyboard is a powerful tool thatyou may have never paid any attention to. The Print Screen keymay be just be the solution for some tasks you may have wanted todo in the past but never knew how. Even if you have never neededit in the past, once you learn how to use it, you may find manyuses for it in the future.
You have two options with the Print Screen key. You can capture ascreenshot of your whole computer screen or just the currentlyactive window or dialog box. To capture the whole computerscreen, which may consist of multiple overlapping windows and/ordialog boxes, you simply press the Print Screen key. To capturejust the currently active window, first hold down the ALT key andthen press the Print Screen key. Remember, at this point thescreen capture is just sitting on the clipboard waiting for youto paste it somewhere.
As an Excel user, I usually paste all my screen captures in Excel- just click where you want to paste the picture and select Edit,Paste (or press CTRL+V). You can also paste the picture in mostgraphics (i.e. Windows Paint), word processing (i.e. MicrosoftWord or WordPad), or many other programs.
Just try it and see if you can think of cool uses for this oftenforgotten tool.
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