A voucher number is a unique reference for a balancing business transaction. It is the main reference for financial transactions used in some accounting environments, for example, in Chinese financial accounting, and in the Japanese market, where it is known as 'dempyo'. It is also a useful book keeping facility for many other countries' accounting systems and regulations.
You can configure each business unit's ledger separately to have voucher numbering as mandatory for all transactions, or prohibited, or optional. If it is prohibited for the ledger, there is no voucher numbering. If it is optional, a voucher number is available for each journal but not a mandatory field.
You can configure the ledger to display voucher numbering either in the main transaction reference field, or as a second ledger reference, retaining the transaction reference for other purposes. The voucher number itself can be used as a selection criterion for queries, batch processes and reports.
Journal Classes
Voucher numbering is sequential, and grouped by the journal class being used. You can define different journal classes to classify journals according to their business function, for example, receipts, payments, transfers, and so on. If you are using voucher numbering, the journals pertaining to each journal class are given incremental voucher numbers, and consequently there are several different voucher numbering sequences all being simultaneously maintained and incremented.
Sequencing the Voucher Numbers
Voucher numbering is similar to Sequence Numbering. However, sequence numbering alone does not provide all of the functionality required for a voucher numbering system, and also requires the dedicated use of one or more ledger analysis dimensions for the purpose.
If you are using voucher numbering, all functions that generate journals update the appropriate sequence number, so that unique voucher numbers are applied to the journal transactions. For example, postings from Order Fulfilment have the voucher number applied on import; the processes in Fixed Assets and Corporate Allocations include voucher numbers on the generated transactions.
The voucher number consists of a five-part structured reference. For example, it can incorporate journal class code, accounting year, accounting period, accounting date and sequence number (Voucher Number Stream). You do not have to configure all five parts in order to use voucher numbering.
Setting up Voucher Numbering
To set up voucher numbering, carry out the following steps:
- Create a voucher number stream using Voucher Number Stream Setup (VNS).
- Create a transaction reference for the voucher numbering using Transaction References (TRS).
- Create all of the journal classes you require using Journal Class Setup (JNC).
- Assign an appropriate journal class to each journal type, using Journal Types (JNT).
- In Ledger Setup (LES) click on the Voucher Numbering tab.
- Set the Voucher Numbering option to either Optional or Mandatory as required.
- Set the other options on the Voucher Numbering tab as required, and assign class codes to the system batch processes.
FAQs
A voucher number is a unique reference for a balancing business transaction. It is the main reference for financial transactions used in some accounting environments, for example, in Chinese financial accounting, and in the Japanese market, where it is known as 'dempyo'.
What does voucher number mean? ›
voucher number means the unique reference number associated with a voucher.
How should the voucher be numbered? ›
Petty cash vouchers should be serially numbered for the convenience of auditing and to help in having a easy check on the transactions.
Which method is used for voucher numbering? ›
Methods of voucher numbering
TallyPrime provides you with Automatic, Automatic (Manual Override), Manual, and Multi-user Auto voucher numbering methods. You can select the method of voucher numbering from the voucher type creation/alteration screen.
What is an example of a voucher? ›
Any written documentation supporting the entries reported in the account books, indicating the transaction's accounting accuracy, can be referred to as a voucher. For example, a bill, invoice, receipt, salary and wages sheet, pay-in-slip counterfoil, cheque book counterfoil, or trust deed.
What is the purpose of a voucher? ›
A voucher is a document used by a company's accounts payable department to gather and file all of the supporting documents needed to approve the payment of a liability. Governments may also issue vouchers redeemable for various programs such as for school choice, housing, or social welfare initiatives.
How does a voucher work? ›
A discount code or voucher code is simply a combination of numbers and letters, that shoppers can enter during the checkout process to redeem a specific discount or offer. A voucher code or discount code may offer a percentage off the total purchase price or a fixed amount off a specific product.
How long is a voucher number? ›
An Instant Money voucher has 10 numbers, and the PIN has 4 numbers.
How many digits does 1 voucher have? ›
What is the length of the 1Voucher PIN? A 1Voucher PIN contains 16 digits.
What is the difference between voucher number and receipt number? ›
Receipt vouchers are evidence of payment and receipt of goods or services, whereas authorization and payment vouchers act as payment records. Comprehending the differences between these documents is essential for compliance, internal control, and correct financial recording.
An invoice covers all the products and services delivered to the client, the total amount due, and the preferred method of payment whereas, a voucher is an internal document used in a company's accounts payable department.
Can you enter voucher number manually in voucher entry? ›
Select Automatic (Manual Override) if you want to auto-number the vouchers and manually override the auto-numbering, if required. For example, if the voucher number is 10, you can manually override the voucher number as required, say 21. The next voucher number will be 22.
What is a voucher number example? ›
The voucher number consists of a five-part structured reference. For example, it can incorporate journal class code, accounting year, accounting period, accounting date and sequence number (Voucher Number Stream).
What is voucher in easy words? ›
A voucher is a document that shows the details of a transaction for any goods that have been purchased or any service that has been rendered. It can be said to be a written document that supports the entries made in the record books that helps in verifying the accuracy of the transactions.
Is a voucher a payment? ›
A voucher contains the backup documents for accounts payable. It's a supporting document for an invoice and can include: Supplier invoice. The vendor or supplier's details, e.g., name, address, email, etc. Terms of payment, e.g., amount owed, due date, discounts, etc.
What is voucher code number? ›
A voucher code is a unique identification number that consists of alphanumeric series given to each individual voucher. When presented for payment an individual can avail of the said discount for the product or service rendered to him. Also see: Difference Between Source Document and Voucher. Suggest Corrections.
What does it mean when you have a voucher? ›
A voucher is a certificate or document that either allows you to purchase something or proves that you paid for something. A voucher is sometimes valuable. When you can vouch for someone, you're willing to recommend them and say they're a good person. A voucher does something similar.
What is the full meaning of voucher? ›
noun. a document serving as evidence for some claimed transaction, as the receipt or expenditure of money. a ticket or card serving as a substitute for cash. a gift voucher.
What is a voucher number on paystub? ›
A voucher number on a pay stub is a unique identification number assigned to an employee's paycheck. It is used to track and verify the payment of wages or salary for that specific pay period.
