When to Spell out Numbers as Words – Microsoft 365 (2024)

Microsoft 365 Life Hacks > Writing > When to Spell out Numbers as Words

July 07, 2022

Trying to figure out when to spell out numbers and when to use numerals can add up to a lot of confusion when you’re not following a style guide. Familiarize yourself with the rules for writing numbers according to the most commonly used style guides for academic and professional writing.

When to Spell out Numbers as Words – Microsoft 365 (1)

General Rules for Writing Numbers

There are several so-called common-sense rules surrounding when to spell out numbers and when to use numerals in your writing. But the truth is, unless you’re following a specific style guide or handbook or, in a professional context, working with an in-house style guide, there aren’t any universal rules for writing numbers.

A common misconception is that all style guides share the rule that numbers nine and below should be spelled out and numbers 10 and about should use numerals—but this isn’t universal.

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Rules About Numbers by Style Guide

Choosing a style guide to follow depends on the purpose of and audience for your writing. Here are the most common style guides you’ll encounter in academic and professional writing—do note that highly specialized fields or government work often come with their own strict style guidelines.

AP Stylebook Numbers Rules

AP Style, also known as Associated Press Style, is typically used in reportage or in other news-related contexts.

Spell out numbers nine and below; use numerals for numbers above 10.
Avoid starting sentences with numbers; most can be spelled out, but years must appear as numerals, so try to write the sentence a different way.
Unless there are minutes to add to the hour, time of day is just one number.
Money is always expressed in numerals.

APA Manual Numbers Rules

The American Psychological Association Style Manual isn’t the niche publication it’s title may imply. This infrequently updated style manual is often used in research writing and scientific writing.

Chicago Manual of Style Numbers Rules

The publishing industry—books, non-news magazines—typically follows CMoS. Humanities writing often follows the rules of the Chicago Manual of Style too.

Spell out numbers zero through one hundred; all whole numbers should be spelled out, e.g., twelve thousand.
Spell out numbers at the beginning of a sentence.
Spell out large, whole, round numbers-unless they’re amounts of currency, then use numerals
Fractions should be written with numerals unless they begin a sentence.

MLA Handbook Numbers Rules

This handbook is ubiquitous in high school and college academic settings. If you’re writing academically and aren’t being required to adhere to another style guide, this is typically what you should follow in your work.

Spell out any number that would only take one or two words to write.
Those two-word numbers? Hyphenate them, e.g., ninety-nine.
Spell out numbers at the beginning of a sentence.

However you choose to handle writing out numbers in your work, stay consistent throughout. There should be an internal logic to your choices to help ensure clarity.