Obtain a digital certificate and create a digital signature (2024)

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This article explains how you can get or create a digital signature for use in Office documents. To learn more about how to use them in Office documents, see Add or remove a digital signature in Office files.

What is a digital signature?

A digital signature or ID is more commonly known as a digital certificate. To digitally sign an Office document, you must have a current (not expired) digital certificate. Digital certificates are typically issued by a certificate authority (CA), which is a trusted third-party entity that issues digital certificates for use by other parties. There are many commercial third-party certificate authorities from which you can either purchase a digital certificate or obtain a free digital certificate. Many institutions, governments, and corporations can also issue their own certificates.

A digital certificate is necessary for a digital signature because it provides the public key that can be used to validate the private key that is associated with a digital signature. Digital certificates make it possible for digital signatures to be used as a way to authenticate digital information.

Get a digital signature from a certificate authority or a Microsoft partner

If you plan to exchange digitally-signed documents together with other people, and you want the recipients of your documents to be able to verify the authenticity of your digital signature, you can obtain a digital certificate from a reputable third-party certificate authority (CA). For more information, see Find digital ID or digital signature services.

Create a digital certificate to digitally sign a document immediately

If you do not want to purchase a digital certificate from a third-party certificate authority (CA), or if you want to digitally sign your document immediately, you can create your own digital certificate.

  1. Go to C:\Program Files (x86)\Microsoft Office\root\ (or C:\Program Files\Microsoft Office\root\Office16 if you're running the 64-bit version of Office)

    .

  2. Click SelfCert.exe. The Create Digital Certificate box appears.

    Obtain a digital certificate and create a digital signature (1)

  3. In the Your certificate's name box, type a descriptive name for the certificate.

  4. Click OK.

  5. When the SelfCert Success message appears, click OK.

  1. Go to C:\Program Files\Microsoft Office\<Office version>\.

  2. Click SelfCert.exe. The Create Digital Certificate box appears.

    Obtain a digital certificate and create a digital signature (2)

  3. In the Your certificate's name box, type a descriptive name for the certificate.

  4. Click OK.

  5. When the SelfCert Success message appears, click OK.

  1. Click Start, point to All Programs, click Microsoft Office, click Microsoft Office Tools, and then click Digital Certificate for VBA Projects. The Create Digital Certificate box appears.

    Obtain a digital certificate and create a digital signature (3)

  2. In the Your certificate's name box, type a descriptive name for the certificate.

  3. Click OK.

  4. When the SelfCert Success message appears, click OK.

To view the certificate in the Personal Certificates store, do the following:

  1. Open Internet Explorer.

  2. On the Tools menu, click Internet Options, and then click the Content tab.

  3. Click Certificates, and then click the Personal tab.

Important:If you digitally sign a document by using a digital certificate that you created, and then you share the digitally-signed file, other people cannot verify the authenticity of your digital signature without manually deciding to trust your self-signed certificate.

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See also

Add or remove a digital signature in Office files

Get a digital ID

Find digital ID or digital signature services

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Obtain a digital certificate and create a digital signature (2024)

FAQs

How to create a digital signature certificate? ›

Steps to apply for a Digital Signature Certificate
  1. STEP 1: Go to the Certifying Authorities website. There are around 15 CA that are licensed to issue Digital Certificates in India. ...
  2. STEP 2: Fill the necessary details. ...
  3. STEP 3: Proof of identity and address. ...
  4. STEP 4: Payment for DSC. ...
  5. STEP 5: Issuance of DSC.
Jun 14, 2024

How do you obtain a digital certificate? ›

Digital certificates are issued by Certificate Authorities, also called Trust Service Providers. Once a Trust Service Provider issues a digital certificate, it can be stored on a smart card, USB drive, local computer, mobile phone, or in the cloud.

What is a digital certificate and digital signature? ›

A digital certificate is a file that verifies the identity of a device or user and enables encrypted connections. A digital signature is a hashing approach that uses a numeric string to provide authenticity and validate identity. A digital signature is typically fixed to a document or email using a cryptographic key.

Can I create my own digital signature? ›

You can create a digital signature using Adobe's e-signature solution. Simply click the review link and opt to digitally sign. From there, select a signature source and name, then sign in to apply your digital signature. Next, you can preview your signature and authenticate it if you are satisfied with how it looks.

Can I get a digital certificate for free? ›

There are many commercial third-party certificate authorities from which you can either purchase a digital certificate or obtain a free digital certificate. Many institutions, governments, and corporations can also issue their own certificates.

What is an example of a digital certificate? ›

A digital certificate primarily acts like an identification card; something like a driver's license, a passport, a company ID, or a school ID.

How much does it cost to get a digital certificate? ›

On average, a Secure Sockets Layer (SSL) certificate costs around $60/year. However, the price can vary from $8 to $1000/year, depending on various factors, such as the number of domains one can protect, the validation process, the warranty, or the certificate authority itself.

Can you create a digital certificate? ›

Create a digital certificate to digitally sign a document immediately. If you do not want to purchase a digital certificate from a third-party certificate authority (CA), or if you want to digitally sign your document immediately, you can create your own digital certificate.

Where can I find digital certificates? ›

The certificate store is located in the registry under HKEY_LOCAL_MACHINE root. Current user certificate store: This certificate store is local to a user account on the computer. This certificate store is located in the registry under the HKEY_CURRENT_USER root.

Who gives digital signature certificate? ›

Who issues the Digital Signature Certificate? A licensed Certifying Authority (CA) issues the digital signature. Certifying Authority (CA) means a person who has been granted a license to issue a digital signature certificate under Section 24 of the Indian IT-Act 2000.

What is an example of a digital signature? ›

The most common example is a wet signature scanned by an electronic device and then inserted into a document. Another example of a simple digital signature is the email signature that we often add at the end of the email, and check the terms and conditions box in the software installation process.

How to generate a digital signature certificate? ›

CA (certifying authority) can issue a Digital Signature Certificate only after the applicant qualifies for the following prerequisites:
  1. Applicant must submit a duly filled online application form and personal details to the certifying authority.
  2. Applicant must complete the eKYC process on eMudhra Digital Website.
Jan 17, 2023

How to create a digital signature for free? ›

How to Generate a Signature Online
  1. Open our new online signature tool at Sign.com.
  2. Click the Upload to sign button.
  3. Click “Signature field” on the right-hand side.
  4. Draw, type, or upload your signature.
  5. Click “Create Signature” and drag it onto the document.
  6. Hit “Finish” when you're done.
May 15, 2023

Does a digital signature need to be notarized? ›

Most people can have a document with an electronic signature notarized. However, the legal requirement that prompts the notarization process depends on several factors. It only makes sense to notarize an esignature in specific situations.

How do I create a self signed digital certificate? ›

Generation of a self-signed SSL certificate involves a simple 3-step procedure:
  1. STEP 1: Create the server private key. openssl genrsa -out cert.key 2048.
  2. STEP 2: Create the certificate signing request (CSR) openssl req -new -key cert.key -out cert.csr.
  3. STEP 3: Sign the certificate using the private key and CSR.

How do I create a PDF signature certificate? ›

Steps to add a certificate-based signature to a PDF

Open a PDF in Acrobat and choose All Tools > more > Use a certificate in the global bar. Alternatively, from Acrobat Home, select See all tools. In the Protect section, select Use a certificate, and then select a file you want to certify.

How can I get a free digital signature certificate? ›

DocuSign offers a free electronic signature tool for electronically signing documents on practically any device. Add an electronic signature to a document for free. Sign forms, contracts, and agreements in minutes, using a computer, tablet or mobile phone. Upload a document to sign with an electronic signature.

How to create a digital signature certificate in Word? ›

Open your document and click the File tab. Click Info and then click Protect Document. From the Protect Document drop-down menu, click Add a Digital Signature. Select a Commitment Type, such as created and approved this document, and then click Sign.

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