Organize & archive email - Google Workspace Learning Center (2024)

1. On your computer, go to Gmail.
2. On the left, scroll down, then click More.
3. Click Create new label.
4. Name your label.
5. Click Create.

1. On your computer, go toGmail.
2. Select the messages.
3. At the top, click Labels.
4. Select a label, or create a new one.

1. Open Gmail.
2. In the search box at the top, click Show search options .
3. Enter your search criteria. If you want to check that your search worked correctly, see what emails show up by clicking Search.
4. At the bottom of the search window, click Create filter.
5. Choose what you’d like the filter to do.
6. Click Create filter.

Note:When you create a filter to forward messages, only new messages will be affected.​Additionally, whensomeone replies to a message you've filtered, the reply will only be filteredif itmeets the samesearchcriteria.

1. On your computer, open Gmail.
2. From your inbox, go to the left of the message, then click Star . If the message is open, click More Add Star.
3. If you have multiple stars, keep clicking the star icon until you see the one you want to use.

1. On your computer, open Gmail.
2. On the left side of the page, clickStarred. You may need to clickMorefirst.

Tip: To find starred messages, you can alsouse search operators in Gmail.

• To find all starred messages, enteris:starred.
• To find messages with aspecific star, enter has: followed by the star's name. The namesare based on your current star options in use:
  • has:yellow-star
  • has:orange-star
  • has:red-star
  • has:purple-star
  • has:blue-star
  • has:green-star
  • has:red-bang
  • has:orange-guillemet
  • has:yellow-bang
  • has:green-check
  • has:blue-info
  • has:purple-question

1. On your computer, go to Gmail.
2. Point to the email.
3. On the right, click Snooze .
4. Choose a later day and time to get the email.

Tip: To snooze multiple messages:

1. Select the messages.
2. At the top, click Snooze .
   • If you can’t find "Snooze," click More Snooze.

Important: You can’t add certain attachments to Google Drive. Learn about files you can store in Drive.

1. On your computer, go to Gmail.
2. Open a message.
3. At the bottom of the message, hover over the attachment.
4. Click Add to Drive .

1. On your computer, open Gmail.
2. Open a message.
3. At the top, click More Mute or Unmute.

Tips:

• At the top of the Gmail search box, to find all messages with the “Muted” label, enter is:muted.
• To mute a message with keyboard shortcuts, press M. Learn more about keyboard shortcuts.

1. On your computer, open Gmail.
2. Select one or more emails.
3. Click Report spam .

When you block a sender, messages they send you go to Spam.

1. On your computer, go to Gmail.
2. Open the message.
3. In the top right, click More .
4. Click Block [sender].

Tip: If you blocked someone by mistake, you can unblock them using the same steps.

Note:If you don’t see All Mail or Trash, scroll to the bottom of the left sidebar and click More.

Move archived email back to your inbox

Learn more at the Gmail Help Center

Delete email

Note:If you don’t see All Mail or Trash, scroll to the bottom of the left sidebar and click More.

Delete multiple messages

1. On your computer, go to Gmail.
2. On the left, select your inbox, label, or another category.
3. At the top left, above your messages, check the Select box.
   • A notification that shows the number of selected conversations is displayed. To select all messages, click the link in the notification.
4. At the top, click Delete .

Delete email forever

Recover email from the trash

Learn more at the Gmail Help Center