Reduce a document’s file size in Pages on Mac (2024)

Pages User Guide for Mac

• Welcome
• What’s new in Pages 14.0
• • Intro to Pages
  • Word-processing or page layout?
  • Intro to images, charts, and other objects
  • • Create a document
    • Intro to creating a book
    • Use templates
  • Find a document
  • Open or close a document
  • Save and name a document
  • Print a document or envelope
  • • Undo or redo changes
    • Use sidebars
    • Quick navigation
    • View formatting symbols and layout guides
    • Rulers
    • Change the document view
    • Touch Bar for Pages
  • • Customize the toolbar
    • Set Pages settings
  • • Create a document using VoiceOver
    • Use VoiceOver to preview comments and track changes
• • Select Text
  • Add and replace text
  • Copy and paste text
  • • Add, change, or delete a merge field
    • Manage sender information
    • Add, change, or delete a source file in Pages on Mac
    • Populate and create customized documents
  • Use dictation to enter text
  • Accents and special characters
  • • Format a document for another language
    • Use phonetic guides
    • Use bidirectional text
    • Use vertical text
  • Add the date and time
  • Add mathematical equations
  • Bookmarks and links
  • Add links
• • Change the font or font size
  • Set a default font
  • Bold, italic, underline, and strikethrough
  • Change the color of text
  • Add a shadow or outline to text
  • Change text capitalization
  • • Intro to paragraph styles
    • Apply a paragraph style
    • Create, rename, or delete a paragraph style
    • Update or revert a paragraph style
    • Use a keyboard shortcut to apply a text style
  • Copy and paste text styles
  • • Format fractions automatically
    • Create and use character styles
    • Ligatures
    • Add drop caps
    • Raise and lower characters and text
    • Format Chinese, Japanese, or Korean text
  • Add a highlight effect to text
  • Format hyphens, dashes, and quotation marks
• • Set line and paragraph spacing
  • Set paragraph margins
  • Format lists
  • Set tab stops
  • Align and justify text
  • Set pagination and line and page breaks
  • Format columns of text
  • Link text boxes
  • Add borders and rules (lines)
• • Set paper size and orientation
  • Set document margins
  • Set up facing pages
  • Page templates
  • • Add pages
    • Add and format sections
    • Rearrange pages or sections
    • Duplicate pages or sections
    • Delete pages or sections
  • • Table of contents
    • Bibliography
    • Footnotes and endnotes
    • Headers and footers
  • Add page numbers
  • Change the page background
  • Add a border around a page
  • Add watermarks and background objects
  • Create a custom template
• • • Add an image
    • Add an image gallery
    • Edit an image
  • • Add and edit a shape
    • Combine or break apart shapes
    • Draw a shape
    • Save a shape to the shapes library
    • Add and align text inside a shape
  • Add 3D objects
  • Add lines and arrows
  • Animate, share, or save drawings
  • • Add video and audio
    • Record audio
    • Edit video and audio
  • Set movie and image formats
• • • Position and align objects
    • Place objects with text
    • Use alignment guides
    • Layer, group, and lock objects
  • Change the transparency of an object
  • Fill shapes and text boxes with color or an image
  • Add a border to an object
  • Add a caption or title
  • Add a reflection or shadow
  • Use object styles
  • Resize, rotate, and flip objects
• • • Add or delete a table
    • Select tables, cells, rows, and columns
    • • Add or remove table rows and columns
      • Move table rows and columns
      • Resize table rows and columns
    • Merge or unmerge table cells
    • • Change the look of table text
      • Show, hide, or edit a table title
      • Change table gridlines and colors
      • Use table styles
    • Resize, move, or lock a table
  • • Add and edit cell content
    • • Format dates, currency, and more
      • Create a custom table cell format
      • Format tables for bidirectional text
    • Highlight cells conditionally
    • Alphabetize or sort table data
  • • Calculate values using data in table cells
    • Use the Formulas and Functions Help
• • • Add or delete a chart
    • Change a chart from one type to another
  • Modify chart data
  • Move, resize, and rotate a chart
  • • Change the look of data series
    • Add a legend, gridlines, and other markings
    • Change the look of chart text and labels
    • Add a border and background to a chart
    • Use chart styles
• • Check spelling
  • Look up words
  • Find and replace text
  • Replace text automatically
  • Show word count and other statistics
  • View annotations
  • Set author name and comment color
  • Highlight text
  • Add and print comments
  • Track changes
• • Send a document
  • Publish a book to Apple Books
  • • Intro to collaboration
    • Invite others to collaborate
    • Collaborate on a shared document
    • See the latest activity in a shared document
    • Change a shared document’s settings
    • Stop sharing a document
    • Shared folders and collaboration
    • Use Box to collaborate
• • Use iCloud Drive with Pages
  • Export to Word, PDF, or another file format
  • Open an iBooks Author book in Pages
  • Reduce the document file size
  • Save a large document as a package file
  • Restore an earlier version of a document
  • Move a document
  • Delete a document
  • Lock a document
  • Password-protect a document
  • Create and manage custom templates
  • • Transfer documents with AirDrop
    • Transfer documents with Handoff
    • Transfer documents with the Finder
• • If you can’t add or delete a page
  • If you can’t remove something from a document
  • If you can’t find a button or control
  • If page formatting keeps changing
• • Keyboard shortcuts
  • Keyboard shortcut symbols
• Copyright

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