Void or delete transactions in QuickBooks Online (2024)

FAQs

What is the difference between voiding and deleting a transaction in QuickBooks? ›

When you void a transaction in QuickBooks, you still have a record of the transaction, but it won't affect your account balances or reports. When you delete a transaction in QuickBooks, the transaction is completely erased from your books, and it won't appear on any reports or in any accounts.

Tip: For good bookkeeping, it's better to void than to delete it to keep the whole record of the transaction. Only delete a transaction if you're sure that you don't need a record of it. Note: You can't void bills, but you can void bill payments.

Go to the Accountant menu, then select Batch Delete/Void Transactions…. Find and select the checkboxes next to the transactions you want to delete or void. Select Review & Delete if you want to delete the transactions. If you want to void them, select Review & Void.

When you delete a transaction, Quicken removes the transaction from the register and recalculates all subsequent balances. If you need to retain a record of the transaction, consider voiding it instead.

By deleting the invoice, users will be permanently removing it from their company file. On the other hand, voiding an invoice cancels a particular payment or invoice. Voiding an invoice will keep the invoice number and list it in reports but changes the amounts to zero.

by Intuit• 5• Updated 2 months ago

Void a Bill/Bill Payment check - the amount changes to zero but keeps a record of the transaction in QuickBooks. the transaction is removed entirely from QuickBooks. It also causes the bill(s) paid to return to unpaid status.

You can delete paychecks if you haven't sent your payroll to us yet. Void a paycheck: This changes your paycheck dollar amount to zero. You may need to make adjustments to balance your books. This doesn't stop a direct deposit from processing and doesn't return funds to you.

If you want to cancel an invoice, you can void it, thereby preserving historical information for any future audits. You can then delete the voided invoice if you don't want to preserve a record of it in your financial history.

How do I recover a deleted transaction in QuickBooks Online? ›

Access the Audit Log from the Gear icon to recover deleted files in QuickBooks. Filter the log to show "Deleted/Voided Transactions." Find the transaction you wish to restore, click "View" next to it, and then select the "Restore" option at the top right corner of the details window.

Void a check if you want to keep a record of the check in QuickBooks. Deleting a check completely wipes off the recorded transaction from QuickBooks. It'll seem as if the transaction never occurred.

The business can void the transaction to cancel the sale and prevent the customer from being charged. The customer might also change their mind about their payment method; if the transaction has not been settled, the original transaction can be voided so the customer can pay with their preferred method.

When you void a transaction in QuickBooks, you still have a record of the transaction, but it won't affect your account balances or reports. Deleting a transaction in QuickBooks removes it entirely from your books, and it won't appear on any reports or in any accounts.

A void transaction cancels a credit or debit card transaction before the funds have been transferred from the customer's account to the business's account. Timing: Voiding is typically done shortly after the transaction is initiated, often within the same business day.

Once you delete a transaction, there's no way to restore it. Using the Audit Log, however, you can recover the details of the deleted transaction so you can re-enter it.

There is no automatic way to reinstate a voided transaction. However, you can open and view most of the information for the transaction, then just re-enter the transaction manually.